PURPOSE: This policy sets guidelines for the commitment and payment of expenses associated with individuals invited to present or participate in lectures, colloquies, demonstrations or formal consultations in connection with institution functions.

ALLOWABLE EXPENSES: A Division Chair or Administrative Director may negotiate a stipend or honorarium and payment of travel expenses for a guest lecturer with approval of the appropriate senior administrator. Allowable expenses MAY include:

  • A stipend or honorarium
  • Airfare
  • Personal car mileage at North Dakota state rate
  • Lodging
  • Per diem allowance at North Dakota state rate

REIMBURSEMENT: Expenses will be reimbursed to individuals after the following items have been submitted to the Business Office:

  • W-9 form with Social Security number
  • Nonemployee Travel reimbursement Voucher signed and approved by the fund controller
  • Verifications of Services form
  • Itemized receipts for airfare and lodging

Sponsored by: Vice President for Business Affairs

Approved and Effective: February 2010