Summary

Items such as building maintenance, cleaning and sanitation, increased air filtration and other building operations will play an important and complementary role in minimizing the spread of COVID-19.

 

The COVID-19: Facilities Unit Plan provides information on the measures taken by our department to keep the campus safe and minimize the risk of virus transmission in campus facilities through building operations.


The Facilities Services Department continues to staff all essential services.  If you have any general questions, please contact Jessica Gortmaker, Assistant Director for Facilities Operations and Safety at jessica.gortmaker@vcsu.edu.


Access Control and Campus Entry Screening

For more information on the campus screening process, please visit the Valley City State University COVID Safe Operating Procedures.

The Heat Plant (701-845-7708) is available 24/7 to assist with any access issues. Any requests for exceptions/modifications to selected entrances should be directed to facility.services@vcsu.edu as soon as possible for consideration.


Guests and Deliveries

Access for non-employees to any VCSU space will be strictly limited.

  • Departments should establish notifications protocols for greeting outside guests.
  • Avoid bringing guests into any shared or common spaces.

All guests and delivery vendors should be approved and notified in advanced that they must wear appropriate PPE when entering any VCSU building.

  • Each department should track their guests and vendors by keeping a log of date/time they visited campus. 
    • Include the date/time and building/floor the visitor/vendor will be visiting.
  • All guests/vendors should be wearing proper PPE in order to enter any VCSU building. Additionally, it is requested the visitor/vendor complete a self-screening form prior to entering a VCSU building.


Campus Building Security

Campus building Security remains fully staffed seven days a week across two shifts and continues to support all campus access, response, and security needs.

Campus building security also asks for extra vigilance during this time. Please remember to pay attention to your surroundings at all times and report all suspicious persons or activity to the Valley City police department (911) immediately.


Cleaning and Mitigation

Work Order Requests

We will continue processing routine work orders for anything that is malfunctioning or needs to be fixed in your areas. Facilities Management continues to monitor all critical building systems and equipment and respond to emergency and urgent situations, with all requests prioritized based on criticality for health, life, and safety first. 

Please keep in mind it may take us a little longer than usual to respond to a non-urgent request, as we are updating our team rotations to accommodate physical distancing best practices. We will communicate and keep you updated on work order statuses.


Parking

Parking permits will be purchased online through Campus Connection for students and HRMS for employees.   Permits will then be mailed out to the preferred address for students and campus mail for employees.

Citations will continue to be paid online or at the Business Office.  Free passes can be turned in to the outdoor drop-box at the Facilities Services Office.

For any parking-related questions please email facility.services@vcsu.edu.


Campus Construction on Campus

At this time, limited construction projects managed by VCSU have continued forward. Facilities Management continues to support and manage these activities and have worked to develop COVID-19 safety plans to be communicated to all contractors. The plans are in place and actively managed by our the VCSU Project Manager.

 

For questions related to projects in your area, please contact Pat Horner, Assistant Director for Facilities Services at patrick.horner@vcsu.edu


Facilities staffing

The Facilities Services department continues to staff all essential services with our personnel, including Heat Plant, Building Services, Maintenance, and Building Security.

Facilities Management is also working full time to meet the campus needs. Project Managers with active construction projects continue to coordinate projects and activities and are working offsite when they are not directly supervising on-site construction activities. All teleworking employees will remain on call and working full time, even when remote providing critical services to departments as applicable to their work areas and responsibilities.

If you have any non-traditional service needs during this time, please contact the Facilities Management at 701-845-7705 and leave a message- we will get back to you as soon as we can.


Events

A comprehensive Event Guide has been developed and is available to view HERE.


Resources

VCSU COVID-19 Website


Signage for Departments to Print and Post

To request signage for your department click HERE to complete the request form.