Daily Cleaning

Building Services staff have increased disinfection protocols to include more frequent disinfection of touch points such as elevator buttons, door handles (interior/exterior), handrails, light switches, etc. throughout the campus. Custodial has also increased its focus on replenishing supplied hand sanitizer dispensers located in all facility entrances and high-traffic offices.  If a stand isn’t supplied, then a pump bottle will be supplied. Our current procedure can be found in VCSU One Stop.

How Are Buildings Being Cleaned?

The cleaning and mitigation plan focuses on enhanced cleaning and disinfecting. Facilities Services uses several EPA-approved for use against the virus that causes COVID-19. Starting with the existing building cleaning standards, new infectious disease cleaning standards were added, and the frequency of existing tasks was increased. The new plan meets—and in some areas exceeds—newly issued standards from the CDC, NDDoH and OSHA.

  • Disinfecting high-touch campus public spaces twice daily, surpassing CDC guidelines. High-touch public spaces include doorknobs, elevator buttons, handrails, light switches, bathroom and locker room fixtures, public phones, chairs, tables and water fountains.
  • Electrostatic cleaning in classrooms and public spaces. This new process is an enhancement to CDC and NDDoH guidelines. The spray contains positively charged particles that aggressively adhere to surfaces and objects allowing the applicator to increase coverage significantly. Building services staff will use their Clorox T360 electrostatic machines to disinfect up to 18,000 square feet per hour with a coronavirus kill time of 2 minutes or less. Electrostatic cleaning was not performed at the University prior to COVID-19.
  • Fogging and disinfecting in the gym and auditoriums. This process is an effective way to disinfect large, open areas and is an enhancement to CDC and NDDoH guidelines. Fogging generates an aerosol that uses evaporation to quickly disperse disinfecting vapor throughout large spaces. Fogging was not performed at the University prior to COVID-19.
  • Additional inspection of public spaces in all campus buildings. Inspection frequency will be increased to at least twice daily in lobbies and restrooms, and will include checking and refilling hand sanitizer, soap dispensers, and paper towel and toilet paper dispensers.

How to Clean and Disinfect Your Work Area?

As VCSU faculty, staff, and students return to campus, individuals will be asked to clean and disinfect surfaces as they use them. This will include wiping down and cleaning:  

  • User’s own keyboard, phone, or other office equipment
  • Touch points in teaching labs and classrooms (between classes)
  • Copier and printer surfaces in shared areas
  • Appliances in office kitchens and break rooms
  • Desktops in library, study area, or other rooms

Soap and water can be used to clean surfaces to reduce the number of germs, dirt, and impurities. To disinfect a surface, use an EPA-registered disinfectant and follow the instructions on the label to ensure safe and effective use of the product.

Please refer to the Department Cleaning Supply Request form to obtain cleaning supplies for your office area(s). 

Custodial Service Enhancements

Using best practices and industry standards, Building Services will enhance its routine cleaning services to allow for increased frequency and additional cleaning and disinfecting of high-touch point areas.

  • Facilities Services will install hand sanitizer dispensers in many areas including: lobbies, elevator landings, and entrances.
  • Facilities Services will install hygiene stations in all classrooms and large meeting spaces.  Building Services staff members will ensure these stations stay stocked with hand sanitizer, surface cleaning products, disposable masks, gloves, and tissues.
  • Building Services staff members will be assigned to focus on increased frequencies of cleaning and disinfecting high-touch points within public spaces.
    • Building Services staff members will increase the patrolling and maintenance of public restrooms to ensure soap dispensers are full to support frequent hand washing and facilities are regularly disinfected. 
  • Building Services staff also will ensure sanitary facilities remain operational and stocked at all times and provide additional soap, paper towels, and hand sanitizer when needed
  • View our enhanced custodial services.

Emergency Cleaning

All COVID-19 area disinfections are to be cleaned through VCSU building services.  If the department is unable to supply the necessary staff, the cleaning will be contracted out to a local cleaning service. The infected area will be assessed by the Assistant Director for Facilities Operations and Safety to determine the resources needed for cleaning and disinfection. Building services staff will use their Clorox T360 electrostatic machines to disinfect up to 18,000 square feet per hour with a coronavirus kill time of 2 minutes or less. From the time of notification to complete disinfection of the area is currently 48 hours (24 hours to leave the area vacant to allow any airborne/surface droplets to die prior to cleaning). Turnaround time may vary based on demand and the size of the area that needs to be sanitized. Please view the Custodial Services COVID-positive cleaning process.

Request and Communication

Any customer to notify facilities services of a positive COVID-19 disinfection request is immediately communicated to COVID Response Team (CRT). The CRT will confirm the case with North Dakota Department of Health (NDDoH) and disseminate communication to relevant parties.

In instances that NDDoH receives a positive COVID-19 test result of a VCSU faculty or staff member, NDDoH will notify the direct supervisor, who will then communicate to the CRT and contact Facilities Services leadership to initiate disinfection procedures.

For more information, please contact Jessica Gortmaker, Assistant Director for Facilities Operations and Safety, at jessica.gortmaker@vcsu.edu.

HVAC System Virus Mitigation Strategies

To supplement other virus mitigation efforts including, but not limited to physical distancing, use of face coverings and enhanced cleaning measures, Facilities Services is exploring the following modifications to existing HVAC systems:

Air Filtration

  • Replace existing unit filter media to higher grade. Evaluate each fan for air flow rates based on the filter media needed.

Ventilation- in buildings with upgraded air handling units.

  • Increase outdoor air ventilation and general exhaust ventilation to greatest extent possible.
  • Transition 79 recirculating units to 100% outside air units.
  • Minimize or eliminate recirculation of central AHU air.
  • Minimize or eliminate recirculation of fan coil air.
  • Maintain positive differential pressure across supply and return sections of heat recovery units to eliminate cross-contamination.
  • Keep HVAC systems in operation for longer hours, 24/7 if possible, in order to facilitate the removal of virus particles from the building and to reduce the settlement of virus particles onto surfaces.
  • For buildings without central HVAC systems, increase window airing.
  • Maintain negative pressure in all toilet rooms to sweep air from the room and to minimize fecal-oral transmission from toilet flush aerosol. Operate toilet exhausts 24/7.

Important Reminders about Coronavirus and Reducing the Risk of Exposure

Facilities Services Employee Safety Protocols

Facilities Services Staff Cleaning PPE/Safety Precautions