Hiring Process for Dual Credit Part-Time Non-Benefited Faculty

Graduate Studies (Steps for Administrative Assistant)

Send Correspondence Request to Dual Credit Instructor

Request new hire to complete an application at www.vcsu.edu/jobs.
Request new hire to include the following attachments with their application.
1. Resume
2. Letter of Intent
3. Provide original copies of transcripts (must show date and degree)

Review Applications

Log into PeopleSoft HCM
1. Select, “Manager Self-Service” from the drop-down on the top of the page
2. Click on, “Open jobs” tile
3. Click on the arrow to the right of the job opening you wish to review
4. Select the application icon to view materials
5. If applicable, upload transcripts or other documents to the applicant’s file
  1. Click on, “Add Applicant Note”
  2. Contact Method, “Inbound letter or email”
  3. Audience, “Public”
  4. Subject, “Official Transcripts”
  5. Add Attachment
  6. Save

Background Check

Go to Manage Job Opening
Select applicant if they are not already checked
Scroll to the right and navigate to the following
1. Other Actions
2. Applicant Actions
3. Sterling Background Check
Sterling Package ID: Standard Check W Locator Select
Sterling Account ID: Valley City State University New
Click on, “Request New Inquiry”

Request Approval

Prior to sending an approval request to make an offer, ensure the following forms are attached to the job opening

Resume
Signed letter of intent
Copies of Official Transcripts

Scroll to the right of the applicant and click on the following:

Other Actions
Recruiting Actions
Prepare Job Offer

Enter Job Offer Components

Component: Base Salary
Offer Amount: 10.00
Frequency: Hourly

Enter a start date: Enter fall or spring meeting date – Recommend using the 1^st or 16^th of the month which is the beginning of a pay period. (Can be adjusted to a later date if needed by HR/Payroll)
Offer expiration date: enter number of days allowed for applicant to accept the offer

Default is 5 days; however, you may extend for longer
If it expires prior to applicant accepting, you will need to edit offer and adjust the start date, edit the offer expiration date, and resubmit
Recommend setting up personal reminder prior to end date to ensure the applicant accepts in time.

Under Offer Letter section select Offer Letter template for Dual Credit instructor
Save as Draft
Click on, “Edit Offer”
Click, “Submit” for approval

Offer

Prior to making an offer, ensure the following have been completed
1. Approvals have been made in the system
2. The background check has been completed and cleared

Go to Manage Job Opening and click the box next to the applicant’s name
Scroll to the right and navigate to:

Other Actions
Recruiting Actions
Prepare Job Offer

Click on Generate Offer Letter
Review the letter for accuracy and make necessary changes

Delete template letter

Click on, “Add Organizational Attachments”

Updated Offer Letter Contract – Action Required Box
Criminal Records Disclosure – Action Required Box
Oath for Teachers – Action Required Box
Ensure all of the appropriate boxes are checked for, “Action Required”

Click on, “Submit”
Click on, “Notify Applicant”
Click on, “Post”
Click on, “Submit”
Send correspondence to new hire (browser tip, steps to accept, contact info for assistance)

Onboarding for Supervisor

Accounts (Employee ID, email, access to Blackboard, etc.) will be created once an employee completes their form i-9 which is part of the HR/Payroll hiring process.
Note, you will be able to find the employee in Outlook once the employee has completed the hiring process, per they will be assigned a VCSU email address.