PURCHASING GUIDE
(FULL PURCHASING GUIDE ATTACHED BELOW)
Purchases made on behalf of VCSU must be completed in the best interest of the university, as economically as possible with consideration given to quality and service, and within fair and ethical standards. Reasonable estimated value must be assigned to a procurement to ensure the proper level of authority, competition, and documentation is achieved.
This guide does not apply to IT purchases through Technology Services. For information on IT purchases through Technology Services, see policy: V1201.01.
Purchases requiring a contract must follow policy: V840.
Per NDCC § 54-44.4-13(7), the Facilities Services office will review purchases for opportunities to utilize cooperative purchasing agreements with the state, other NDUS institutions, and other organizations which VCSU is a member. Moreover, the Facilities Services office will ensure reasonable steps are taken to guarantee qualified North Dakota suppliers have an opportunity to compete for purchases.
The Facilities Services office is charged with the responsibility to coordinate VCSU Purchasing and Procurement policy and procedures.
VCSU Purchasing and Procurement policy and procedures apply to:
- President
- Vice Presidents
- Deans, Directors & Department Heads
- Managers & Supervisors
- Faculty
- Staff
The Facilities Services office is responsible for ensuring proper documentation of transactions. Requesting departments must provide all necessary supporting documentation required by the procurement department. Requests without adequate documentation may not be processed.
Equipment and software must be added to inventory if valued at $5,000 or greater per NDUS 803.1 procedure.