V431.01 Faculty and Staff Emeritus Status Procedure
Purpose:
To operationalize Valley City State University’s policy 431.01 Faculty and Staff Emeritus Status.
Faculty Emeritus Procedure:
- Candidate may apply for Emeritus status or supervisor may nominate a candidate by writing a letter of application. Request must be submitted within six months after the end of employment, however retention of computer data on VCSU servers is contingent on special classification in the HR system within 30 days after the last date of employment as noted in the HR system. The President may approve extensions for Emeritus status requests beyond six months after the end of employment.
- The academic department makes a recommendation for Emeritus status by majority vote and sends it recommendation to the Vice President for Academic Affairs (VPAA), who will make a recommendation to the President. The President makes the final decision.
- In exceptional cases, the VPAA may nominate for emeritus status a faculty member who does not meet the minimum requirements of the ten years of service or the sum of 65 provision, but whose contributions to the University merit special consideration. Such a nomination shall be forwarded to the Faculty Senate for approval by a majority vote before advancing to the President for a final decision.
Staff Emeritus Procedure:
- Candidate may apply for Emeritus status or supervisor may nominate a candidate by writing a letter of application. Request must be submitted within six months after the end of employment, however retention of computer data on VCSU servers is contingent on special classification in the HR system within 30 days after the last date of employment as noted in the HR system. The President may approve extensions for Emeritus status requests beyond six months after the end of employment.
- Employee's supervisor makes a recommendation to the President. The President makes the final decision.
- The title "Staff Emeritus" is conferred by the selected staff member's Cabinet-level supervisor.
- In exceptional cases, a Cabinet-level supervisor may nominate for emeritus status a staff member who does not meet the minimum requirements of ten years of service of the sum 65 provision, but whose contributions to the University merit special consideration. Such a nomination shall be forwarded to the Staff Senate for approval by a majority vote, before advancing to the President for a final decision.
Sponsored by: Staff and Faculty Senate
Drafted: May 2005
Adopted and Approved: July 2005
Revised: October 2008
Revised: October 2019
Revised: May 2025