Welcome to the Valley City State University Purchasing Card Program. The VCSU Purchasing Card Administrator is be responsible for administering the purchasing card program. The VCSU Purchasing Card Administrator is Erica Buchholz if you have any questions contact her at 845-7235.

The purchasing card program delegates the authority and capability of purchasing low dollar items directly to designated cardholders, allowing them to purchase goods and services faster and easier than before. The basic program authorizes the use of a purchasing card for individual transactions up to and including $1,000. Exceptions may be made on an individual basis after consultation with the supervisor.

Use of the purchasing card does not exempt VCSU or its employees from the purchasing/procurement requirements of the State of North Dakota and VCSU policy.

NDUS Purchasing Card Policy

NDUS Purchasing Card Procedures

Purchasing Cardholder Responsibilities

Purchasing Card Supervisor Responsibilities

What is a University Purchasing Card

Commonly Asked Purchasing Card Questions

Below is the Purchasing Card Application & Agreement, it will need to be completed, signed by a supervisor and sent to the Business Office for processing.

When completing the monthly statement below is a Blank Purchasing Card Statement Template if extra pages are needed, attached to the front of the envelope. If you are missing a receipt or invoice and are unable to obtain a copy from the vendor the Missing Receipt Form will need to be completed, approved my you supervisor and sent to the Business Office with your monthly statement.