V307.01 Administrative Designations of Responsibility

The President of the University

The President of Valley City State University is the chief educational and administrative officer of the University and is responsible to the North Dakota State Board of Higher Education, through the Chancellor, for the organization, administration, operation, and development of the campus. Actions and recommendations of the Vice President for Academic Affairs, the Vice President for Business Affairs, the Vice President for Student Affairs, the Faculty Senate of the Faculty Association, the Staff Senate, and the Student Senate are transmitted to the President. Reporting directly to the President are the Vice Presidents, Chief Information Officer, Athletic Director, Director for Public Relations, Director for Enrollment Services, and the Executive Director for University Advancement.

A. Vice President for Academic Affairs

The Vice President for Academic Affairs is responsible for the general administration, organization, and development of the academic and instructional programs and services of the campus. The Office for Academic Affairs is responsible for coordinating and supervising the administration of the academic departments, distance learning, prior learning assessment, faculty development, Great Plains Stem Education Center, Prairie Waters Education Research Center, Don Mugan Career and Technical Education Leadership Center, Institutional Effectiveness and Planning, the Library, the Registrar, the Learning Center, Distance Education, and Student Academic Services. The Vice President for Academic Affairs may delegate responsibilities to other employees under their supervision, with appropriate compensation or release, to fulfill duties not detailed below.

The academic programs of the University are organized within 13 departments: Art; Business; Communication Arts; Computer Systems and Software Engineering; Kinesiology and Human Performance; Language and Literature; Mathematics; Music; Science; Social Science; Technology and STEM Education; the School of Education; and Graduate Studies. The academic programs are administered through departments.

Academic Administration

The Assistant Vice President for Academic Affairs represents the Office for Acadmic Affairs in the faculty evaluation, tenure, and promotion process by chairing the Univeristy Tenure and Promotion committee and helping to prepare pre-tenure faculty for the process. The Assistant Vice President for Academic Affairs manages faculty development opportunities and budget, student academic petitions, and student academic discipline. This person also represents the Office for Academic Affairs on the Faculty Advocacy, Academic and Scholstaic Standing, and Teaching & Learning Committees.
The department chairs and the deans are responsible to and serve at the pleasure of the Vice President for Academic Affairs. They are responsible for the direct supervision and administration of their respective academic areas. Their duties include supervision of instruction and advising, budget planning and administration, scheduling, curriculum development and review, and other related duties. The chairs and the deans are also involved in the employment, retention, and promotion of faculty and support staff in their area.
The Dean of the School of Education is responsible for teacher education in the University. He or she determines admission to Teacher Education and to Student Teaching. He or she is the responsible reporting authority for the Teacher Education Committee and serves as a voting ex officio member of the Curriculum Committee. He or she also is responsible for the evaluation of transcripts for transfer students, judgment concerning acceptance of transfer credit in the Teacher Education program, oversight of external programs, and development of new programs and articulations. The Dean is responsible for maintaining relevant state and national accreditations.
Dean of Graduate Studies and Extended Learning is responsible for graduate education, professional development, and college credit in high schools. He or she determines admission to the programs and is reponsible for the evaluation of transcripts for transfer students and judgement concerning acceptance of transfer credit in graduate programs. He or she also has oversight of extended learning programs, graduate faculty and curriculum, and development of new programs. The Dean serves as the graaduate council chair and is reponsible for maintaining relevant state and national accreditiations.
Director for Library Services is responsible for planning, directing, and coordinating all library services; for formulating and administering library policies, rules and regulations; for developing the collection; and for supervising library personnel. The director represents the university on state and regional issues.
Registrar is responsible for directing the registration of students and the maintenance and custody of student academic records. The Registrar also prepares degree audits, verifies candidates for graduation, provides enrollment data, and publishes the class schedule.
Director for Student Academic Services is responsible for overseeing advising and retention activities for the university. He or she is responsible for assisting students through academic petition processes, providing academic counseling, and advising the Bachelor of University Studies program. This position is also responsible for managing the operations of the Learning Center and disability support services.
Director for Institutional Effectiveness and Planning is responsible for all external surveys and reporting, and administers many of the internal surveys. He or she is responsible for maintaining and providing key data indicators upon request, oversees academic assessment processes, strategic planning activities for the institution, and chairs the Institutional Review Board.
The Director for Distance Education provides leadership and collaboration with faculty to assure high quality online and other forms of distance education courses and programs. The Director for Distance Education is responsible for leading, developing, and managingn professional development activities related to online and other forms of distance education teaching and learning. The Director for Distance Education administers distance education programs such as Prison Education Programs and face-to-face programs on other campuses. They also serve on a team that administers international programming such as study abroad and student exchanges.
The Directors of the Great Plains Stem Education Center, Prairie Waters Education Research Center, and the Don Mugan Career and Technical Education Leadership Center are responsible for managing the financial, programmatic, personnel, and research aspects of their respective Centers. They are responsible for seeking grants to support Center activities and personnel, and for developing outreach programs that connect VCSU with the region and relevant constituents, including K-12 education, state boards, and professional development.

B. Vice President for Business Affairs

The Vice President for Business Affairs is responsible for developing, coordinating, and supervising the administration of all financial and business services for the campus, and the operation and maintenance of the physical plant. The Office for Business Affairs participates in campus planning and development, and supervises new construction on campus. The Office for Business Affairs is responsible for the integrity of all business and financial services, internal and external budget development and management, capital financing, development of facilities master plan, fiscal administration of grants and contracts, and administration of payroll and benefits.

Business Administration:

Controller is responsible for cashiering, purchasing, accounts receivable and accounts payable services, financial transaction processing, audits, reconciliation of all accounts, and financial statement preparation. Duties include processing internal service charges and mail-room services.
Director for Facility Services is responsible for maintenance and cleanliness of buildings and grounds, management of construction and renovation projects, administration of physical plant operations, waste disposal, parking/motor-pool, management of the heat plant, and campus risk management, safety and security.
Director for Human Resources provides generalist human resource services to Valley City State University. Duties include administration of recruitment and selection of broad banded employees, determination/recommendation of position classifications/reclassifications, recommendation of changes in personnel policies and procedures in coordination, orientation of new employees and professional development of supervisors, employee training, employee relations/investigations, benefits administration and compliance reporting.
Director for Payroll and Grants Accounting provides all payroll services, payroll tax preparation and payments, administers employee benefit programs, and provides administrative support for all grant activities on campus including working with grant proposals to give the best possibility of success, tracking payments and expenditures, audits, and reporting grants back to the awarding entity.

C. The Vice President for Student Affairs

The Vice President for Student Affairs is the senior student affairs officer of the University and is responsible for organizing, developing and administering the programs of student services with the purpose of promoting personal development and learning opportunities for students. The Vice President for Student Affairs is responsible for the programs of residence life and dining services, student conduct, new student orientation, financial aid, counseling, career services, health services, student government, student activities and the Student Center. The Vice President for Student Affairs oversees the following staff positions:

Student Affairs Administration:

Director for Student Financial Aid is responsible for assisting students with sources of financial aid connected with student attendance in the University. The Director also maintains financial aid records and prepares and submits reports and monitors compliance with regulations connected with federal programs of student financial assistance.
Director for the Student Center & Student Activities is the manager of the Student Center. The Director is the University official responsible for operational management relationships with Food Service and the Bookstore. The Director also advises Viking Campus Activities Board (VCAB) and oversees student organization recognition..
Director for Student Health and Wellness is responsible for assessment and evaluation of student illness and injury; makes referrals to physicians, dentists, counselors; and keeps health and immunization records. Other services include immunizations, allergy injections and over-the-counter medications. The Director oversees Counseling Services and provides educational programmin for the college community in social, educational, and personal development.
Director for Residence Life is responsible for the overall administration of the housing program and supervises live-in Hall Directors. The Director is responsible for the selection, training and supervision of Resident Assistants. The Director is responsible for Student Conduct Code violations in the residence halls, including the adjudication and assignment of any potential sanctions.
Director for Career Services is responsible for providing an integrated program of career services beginning with new students' assessment of career interests and abilities, development of career planning strategies for a rapidly changing employment market and continuing with advanced and graduating students in development of specific job-seeking skills, job market assessment, resume development and interview skills.
Director for Multicultural Affairs is responsible for offering the necessary support and educational experiences to enhance the learning process that helps students, faculty, staff, and administrators develop a global perspective, appreciate multicultural students, serve the community, and ultimately assist students succeed in their academic and career goals.
Title IX Coordinator is responsible for monitoring compliance of the Title IX of the Education Amendments of 1972. Faculty, Staff, and students can file complaints of sex discrimination with the Title IX Coordinator. The Title IX Coordinator will investigate any complaints filed on campus.

D. Chief Information Officer

The Chief Information Officer is responsible for planning, directing and coordinating technology services and digital accessibility for the University. The duties include formulating and administering technology policies and plans; developing and administering personnel employed with the Technology Services Department; and for maintenance of relationships throughout the state to link the campus with system- and state-wide technology initiatives.

Technology Services Administration:

(2) Associate Directors for Enterprise Systems are responsible for enterprise applications and associated infrastructure. These Directors provide leadership, supervision, and operational support for physical data centers, server systems, virtualization infrastructure, enterprise applications, and digital accessibility.
Director for Network Services and Campus IT Security Officer is responsible for the overall performance and availability of the digital voice, video, data and wireless network infrastructure. The person in this position holds the title of “Campus IT Security Officer” and provides leadership for issues and systems that support electronic security of information.
Director for Technology Service Desk provides leadership and operational support for a Service Desk that focuses on providing solutions and technical support for end user electronic information technology, especially microcomputers.

E.Athletic Director

The Athletic Director is responsible for all athletic planning, budgeting, and management at the intercollegiate level for both men and women. The Director supervises all coaching staff, athletic training staff, administrative support personnel, and assists the Advancement Office with Fundraising.

Athletics Administration:

Head Athletic Trainer supervises and directs the athletic healthcare management and coverage of all VCSU NAIA athletic programs; preparation/coverage of practice/competitions; travel; staff scheduling; injury prevention programs, injury evaluations, injury management, injury treatment and rehabilitation, educational programs and counseling for student-athletes. The Head Athletic Trainer is responsible for the formation of VCSU’s athletic training staff, including hiring, training and supervision of assistant/associate athletic trainers, graduates assistant athletic trainers and student athletic trainers. Additionally, the position oversees the VCSU athletics drug policy, serves as a liaison between the department and medical community, manages budget and inventory for the Athletic Training Department, and maintain medical records.
Head Coaches ensure their student-athletes develop academically, socially and athletically. Each head coach is directly responsible for all areas of their program including adhering to all NAIA and NorthStar Athletic Association rules and bylaws, formation of coaching staff for their respective sports, and leadership and development of assistant coaches. Other areas of responsibilities include practice planning, game scheduling for all non-conference contests, coordinating team travel, fund raising, serving as recruiter, identifying and evaluating potential students with that interest and organizing their recruitment in conjunction with Admissions.
Director for Sports Information provides public relations support for the VCSU Vikings athletic progam, sharing news and information with media and the public. Duties include directing and maintaining the athletic website, managing the athletic social media accoutnts, doing sports photography, coordinating with local and regional media, and overseeing the official statistics, bideo broadcasts, adn game workers during home athletic events.

F. Director for Public Relations

The Director for Public Relations is responsible for increasing VCSU's visibility among various audiences including prospective students, alumni, the community, and legislators. Duties include developing marketing plans, coordinating communications and publications (print and electronic) to enhance the image of the university, managing relationships with the press, serving as a university spokesperson, management of the marketing budget, and supervision of the graphic designer/FMC manager.

Marketing and Communications Administration:

Manager for University Brand, Graphic Design, Viking Print Services provides graphic design services for key internal constituents and directs the operations of the Faculty Materials Center (FMC), essentially the campus print shop. The designer/director plays a key role in maintaining graphic design standards campus-wide and directs (and aids) the FMC assistant in the production of print materials for campus clients.
Manager for Digital Platforms, Social Media, Photography provides social media, digital media and photography support for marketing/communications. The specialist produces daily posts for the university's general social media accounts (Facebook, Twitter and Instagram) and shoots and directs photography and videography. This position also provides general support for the director for marketing and communications.
Manager for Web Content & Design is dedicated to maintaining and developing engaging web content for VCSU's outward facing website, www.vceu.edu, to highlight the VCSU experience, while helping guide the overall web strategy for the university. The position meets with the faculty and administrative staff regularly to ensure that content is current and that new content is being developed to address university needs, especially in regard to student recruitment and success. This person serves as the primary liason between the Public Relations/Marketing & Communications office and the Technology Services offices in regard to developing content and enhancing the content management system as needed to accomplish strategic objectives, while helping to ensure that the overall look and feel of the site is maintained.

G. Executive Director for University Advancement

The Executive Director for University Advancement is responsible for planning and executing comprehensive fund-raising and donor-acquisition programs in support of the University's mission. The Advancement Office also receives, manages, invests, and disperses contributions.

University Advancement Administration:

Assistant Director for University Advancement and Alumni Relations is responsible for building strong relations with Alumni and friends of VCSU. The position coordinates fund raising activities and serves as the office manager.
Assistant Director for Annual Giving is responsible for annual fund raising for the V-500 Scholarship Program and all areas of the VCSU Foundation. The position is also responsible for a number of special events and activities including the faculty staff giving campaign, web page development and maintenance, assist with the athletic marketing campaign, and assisting with all events sponsored by the university foundation.
Data Processing and Research Coordinator is responsible for updating and maintaining the alumni database: this includes entering and updating biographical information, education, relationship and business information; entering honors, awards and notes; providing lists and reports for various campaigns and mailings. This position also processes gifts, matching gifts, pledges, auto withdrawals and auto charges and prepares reports for accounting purposes and donor recognition.

H. Director for Enrollment Services

The Director for Enrollment Services is responsible for providing information concerning the University and its academic programs to prospective students and to the school officials concerned with the counseling of students in regard to post-secondary education and the transition from school to college. The Director plans and administers programs of student recruitment and supervises the activities of persons assigned as admissions counselors.