SBHE Policy 605.1, section 4 recognizes three types of faculty appointments: tenured, probationary, and special. Selection and appointment of tenured and probationary appointments is outlined in VCSU policy V601.4; Special Appointments are used for temporary and part-time faculty, following the process described below.


Temporary full and part-time faculty members must meet the same professional qualifications as full-time, tenure track members. Procedures used in identifying positions and selecting candidates are as follows:


  1. The Department Chair, in consultation with the Division Chair, determines the faculty needs of the department on the basis of schedule requirements, anticipated enrollment, and program development.
  2. For a temporary, full time position request, the Division Chair sends a faculty position request to the Vice President for Academic Affairs.
  3. For a part-time adjunct position, the Division Chair may consult informally with the VPAA and submit the request as part of the Adjunct/Overload report form.
  4. The Vice President for Academic Affairs reviews the request and decides whether or not to approve it.
  5. If a position is approved, the Division Chair begins an informal process to identify candidates. Any recruitment costs must be discussed in advance with the VPAA.
  6. The Division Chair or designee conducts the initial screening of candidates in consultation with appropriate members of the Division.
  7. After reviewing the candidates, the Division Chair or designee chooses the best candidate for the position and forwards that information to the Vice President for Academic Affairs. Temporary full-time positions should be reported using form #AA-32; part-time, adjunct positions should be reported using the Adjunct/Overload report form.
  8. The VPAA will request approval from the President for temporary, full-time appointments, using form AA-33, and issue a letter of appointment, with a copy to the Division Chair. A contract will be issued from the Office of the President when annual contracts are prepared.
  9. Adjunct appointments will receive a letter of appointment at the start of the term outlining duties and salary.
  10. All part-time and temporary faculty are required to maintain updated credential files in the Academic Affairs office. This file should include a current vita and transcripts.


Required Forms

  • AA 32 Appointment Memorandum: Divisional Recommendations
  • AA-33 Appointment Memorandum: Recommendation of Vice President for Academic Affairs and the President of the University

Writable forms are located at X:/Institution/Offices/Academic Affairs/Academic


Sponsored by: Vice President for Academic Affairs 

Approved: APAC June 6, 1990

Reviewed: Winter 1996

Revised: October 2010