V706.03.02 Employee Travel Preauthorization and Reimbursement Policy

Policy

Payment of travel expenses, per diem allowances and travel advances are governed by the provisions of NDCC Chapter 44-08 and follow the guidance established in SBHE policy and procedure 806.1.

Every individual must pay their own expenses (VCSU credit card or direct billing from hotels may be used) and submit a Travl & Expense Reimbursement Report. Allowances for travel advances may be made pursuant to NDCC Chapter 44-08-04.2 and follow guidelines explained at https://onestop.vcsu.edu/support/solutions/articles/10000024590-Employee-Travel-Advance

Sponsored by: Vice President for Business Affairs

Revised: Spring 2004

Revised: Fall 2009

Renumbered / Revised: February 2010

Revised: October 2024

Revised: October 2025