I. Purpose and Scope

    To provide guidance to Valley City State University departments and employees regarding flexible scheduling.

II. Definitions

    A. Flexible schedule: A flexible schedule is a flexible work arrangement that allows an employee’s actual work office hours to differ from normal office hours.

III. Policy

    A. Valley City State University offers flexible scheduling for employees, where work requirements allow, to improve services, improve employee morale and teamwork, and provide opportunities for cross-training.

    B. Flexible scheduling is neither a universal employee right nor a universal employee benefit. Flexible scheduling is a management option for an alternative work arrangement.

    C. Flexible scheduling is not appropriate for all employees and jobs, not all employees in the same or similar jobs, and should be considered on a case-by-case basis.

    D. Normal office hours are 7:45 a.m. to 4:30 p.m. with 45 minutes for lunch, Monday through Friday. Summer hours are 7:30 a.m. to 4:00 p.m. with 30 minutes for lunch. With supervisor approval, an employee’s actual work day may differ from normal office hours.

    E. Flexible schedules cannot interfere with regular operations. Adequate staff coverage is required to meet the operating requirements of the department.

    F. Flexible scheduling will be regular and consistent.

    G. Non-exempt employees may not be scheduled for over 40 hours per week in accordance with the Fair Labor Standards Act.

IV. Procedure

    A. Flexible schedules must be approved by the employee’s supervisor.

    B. A trial period for flexible scheduling may be granted for up to one month, with a review among those involved to determine whether the flexible schedule is to continue.

    C. If the schedule is to continue, the supervisor shall submit a written plan signed by both parties to the Director for Human Resources.

    D. Periodically employees may be required to adjust their flexible scheduling hours to attend meetings outside of the individual’s work hours or to cover for another employee’s absence.

    E. The department will review the flexible schedule on a regular basis.

    F. Since flexible scheduling is neither a universal employee right nor a universal employee benefit, the schedule may be altered to meet the needs of the University.

    G. Flexible scheduling issues must be first addressed between the employee and supervisor. If further review is needed, employees should follow the process outline in the NDUS Human Resources 28 Grievance Procedures policy.

V. References

    A. Federal Law

          Fair Labor Standards Act

    B. Policies 

          NDUS HR Policy 28 Grievance Procedures

    C. Sponsored by: Director for Human Resources

    D. Approval Date: 

Sponsor: Director of Human Resources

Approval Date: April 1996

Revised: April 2010

Revised: August 2018