V916.05 Viking ID Terms and Conditions

A. Definitions

Viking ID: This is the official form of identification at Valley City State University, as well as a declining balance debit account. There are two forms of Viking ID: 1) Viking ID Card and 2) Viking Mobile ID.

Viking Mobile ID: an app associated with a mobile device.

Viking ID Card: a physical, plastic card.

ID owner: The individual associated with and responsible for the Viking ID.

B. VIKING ID

All on-campus faculty, staff and students are required to have a Viking ID for identification, security, and access to University buildings and services. The Viking ID should be carried at all times while on the VCSU campus. The Viking ID is valuable and should be treated like cash, a credit card or a key.

Valley City State University issues a Viking ID subject to the following terms and conditions:

An ID owner must present the Viking ID for identification if requested by a University official.
The Viking ID must be presented upon any request for campus services.
ID owners with primary role of Student must choose either the Viking ID Card, or the Viking Mobile ID. A Student ID owner cannot have both forms of Viking ID. ID owners with primary role of Faculty or Staff may have both forms of Viking ID, even if they have a secondary role of Student.
An ID owner may only possess one valid Viking ID Card. Any ID card that has been replaced after it was lost or stolen is no longer valid. ID cards cannot be reactivated.
If an ID owner with primary role of Student already has a Viking ID Card, it will stop working within a few days after activating the Viking Mobile ID.
To obtain a Viking ID, an individual must first be assigned a university generated identification number and be an active VCSU user. The ID owner must be validated through an online submission process for the Viking Mobile ID, or be present on campus to receive the Viking ID Card. If off campus, another employee acting on behalf of VCSU may personally validate the information and photo of the Viking ID Card to the ID owner; mailing is not permitted.
The Viking ID is intended for campus use only and must be returned upon request.
The Viking ID is non-transferable and will be confiscated and returned to the Student Center Information Desk if found in the possession of another person.
Sharing the Viking ID with another person is strictly prohibited.
The ID owner will not damage or alter the Viking ID Card in any manner. This includes, but is not limited to, punching holes in or affixing unapproved stickers to the Viking ID Card or electronically altering or copying the Viking Mobile ID.
The Viking ID, transactions and activities related to the use of the Viking ID, and any account balances are the sole responsibility of the individual ID owner.
IMMEDIATELY report lost, found, or stolen Viking ID Cards or mobile devices with the Viking Mobile ID to the VCSU Student Center Information Desk (701-845-7990). An ID owner may also deactivate a lost or stolen Viking ID Card or Viking Mobile ID in eAccounts.
A new or replacement Viking ID Card can be obtained at the Student Center Information Desk for a $25 fee. Viking ID Cards for all faculty and staff may be charged to his/her department. Billing information is required at the time of the card production.
There is no fee for the Viking Mobile ID.
The Viking ID is valid for as long as the person retains their student, faculty or staff status at VCSU.
Associate Status for any individual/group must have prior approval by the VCSU President or Vice President for Student Affairs. Associate Status is granted to groups or individuals who may work on or visit the campus, but are not students or employees of the University. Associate Status does not guarantee access to all VCSU activities, events, and facilities.
A Viking ID may be revoked or deactivated if it is determined that abuse of the privileges associated with the Viking ID has occurred. Students who misuse their Viking IDs may also be referred to the Vice President for Student Affairs for possible disciplinary actions. Faculty or staff misuse will be reported to the faculty or staff member's supervisor.

C. VIKING DOLLARS ACCOUNT

Viking Dollars is a debit account service that is linked to the Viking ID. This benefit is free to ALL students, faculty and staff. There are NO hidden charges, expenses or interest for using Viking Dollars.

A $5 minimum is required for opening a Viking Dollars account and for additional deposits.
No minimum balance must be maintained.
Cash refunds are not given for any Viking ID purchases at any participating merchants. Credit is returned to the Viking ID account.
Viking Dollars balances carry over from semester to semester. Refunds on any balance above $20 at the end of the academic year are available by submitting a Refund Form. For balances below $20, the ID owner is required to spend out this amount.
For those students who are graduating, withdrawing, or cancelling enrollment from the University, and who also have a balance of $20 or more on their Viking Dollars accounts, the University will first apply the balance to the student's university account. If there is no money owed to the student's VCSU account, a refund will be generated. Balances under $20 must be spent out within a year of the last transaction (see item 6 below).
Account balances under $20 will be cleared for accounts that are inactive for more than one year from the date of the last transaction.
ID owners with checks returned for insufficient funds will have accounts frozen until payment is received.
Funds are non-transferable.
IMMEDIATELY report a lost or stolen Viking ID to the VCSU Student Center Information Desk (701-845-7990). An ID owner may also deactivate a lost or stolen Viking ID in eAccounts.

Once the Viking ID has been reported lost, the ID owner is not responsible for any additional purchases. Per federal regulations, the ID owner is responsible for up to $50 if the lost or stolen Viking ID is reported within two business days. If the lost or stolen Viking ID is not reported within two business days, the ID owner can be liable up to $500 or the total account balance, whichever is lower.

Privacy Statement: Through the Family Educational Rights and Privacy Act, also known as FERPA or the Buckley Amendment, data collected on the use of University facilities and services by an individual ID owner will only be used for University purposes within FERPA guidelines. Information regarding a ID owner’s account will not be provided to third parties unless by applicable laws or within written permission of the ID owner.

Sponsor: Vice President for Business Affairs

Effective: July 2012

Revised: January 2013

Revised: July 2020

Revised: February 2023