1.) Log into Campus Connection

2.) Click on the VCSU eForms square

3.) Click on Records Office on the left panel

4.) Click on Admin-Course Substitution on the left panel

5.) Type in the student's ID and their Academic Career

6.) Fill in the Substitute/Use section using the information of the course the student took and is looking to use as a substitution for the course they did not take

7.) Select a Requirement Area (the requirement the course is substituting towards)

8.) General Education-Area versus General Education-Major

a.) If the general education course being substituted is required for the major, use General Education-Major

b.) If the general education course being substituted is NOT required for the major, use General Education-Area

9.) Complete the information for the general education area or program (major, minor, cert) and select the course you would like to use as a substitution

General Education-Area Example:

Major Example:

10.) Click the Acknowledgement toggle switch so that it says Yes


11.) Click on Office Use Comments and share any relevant comments that may help the Chairs, Deans and VPAA make a decision - this is optional

12.) Click the Submit button

Tracking the Status of a Course Substitution Request

1.) Once an advisor submits a course substitution request, they will receive an email with a subject line of SUBMITTED: Admin-Course Substitution as confirmation

2.) A Department Chair, Dean or VPAA will receive an email with a subject line of EFORM ACTION REQUIRED: Admin-Course Substitution when they need to log into Campus Connection to review a request

3.) Once a course substitution request is approved or denied, the advisor will receive an email with a subject line of FINAL DECISION: Admin-Course Substitution