SBHE Policy Manual Index NDUS Procedures Index Introduction Section 100 [Index] 100.01 [Constitutional and Statutory Authority] V100.01 Policy on University Policy (2021) 100.4 [Mission and Vision of the North Dakota University System] V100.04 Valley City State University Mission (2021) 100.5 [Beliefs & Core Values of the State Board of Higher Education] 100.6 [Authority and Responsibility of the State Board of Higher Education] 100.7 [Institution Mission Statements] Section 101 [Table of Contents] V101 List of Forms (2017) Section 102 [Objectives and Codification]

This manual contains both policies (statements that guide and sometimes determine decisions in the university) and procedures (instructions on the steps to follow in order to accomplish a particular task). The President of the university is responsible for the university policy manual. No policy may take effect without the approval of the President. The President delegates leadership responsibility for each policy to an official or entity that is designated as its 'sponsor.' Sponsors are expected to review their policies at least once per year and to continually monitor and respond to relevant policy changes from the State Board of Higher Education that may impact university policy. In case of conflict, policies of the State Board of Higher Education supersede those of the university. Sponsors should develop proposed revisions to their policies in consultation with other relevant officers or entities and submit them to the President for approval and updating. This is a continuous process with no pre-defined deadlines. The President may also initiate proposed policy changes in any area and will confer with the sponsor prior to implementing any change. The President may adopt interim policies and procedures as needed. When interim policies and procedures fall within the defined scope of authority of the faculty, staff, or student senates, the President shall notify the respective body of the interim policy or procedure prior to or at the time it takes effect. If the President wishes to enact the interim policy or procedure, the President shall present the interim policy or procedure to the appropriate legislative body for review not later than six months from its effective date or other time specified in university procedures. The legislative body shall decide, subject to the president's approval or veto, whether the policy or procedure should be adopted, revised, or discontinued. Officials and entities are encouraged to submit new policies and procedures to the President for consideration to be added to this manual. The goal is to have a single source for all campus personnel on all significant university matters of broad applicability. Reviewed: January 2005 Sponsored by: President

Purpose To assist in the coordination, development, and oversight of VCSU Policies and to ensure that the VCSU Policy Manual is complete and current. This policy brings with it a formal process for achieving its purpose. 1.    The President of the university is responsible for university policies and the university policy manual. No policy may take effect without the approval of the President. Policies must be consistent with those of the State Board of Higher Education (SBHE).  2.    The President shall establish the University Policy Committee (UPC). The President delegates leadership responsibility for university policies to the UPC. The charge of the committee is, first and foremost, to act at the direction of the President as a consulting body in the development and maintenance of VCSU policies. To this end, the UPC shall (a) establish and maintain a process for annual review of university policies, (b) continually monitor and respond to relevant policy changes from the  SBHE that may impact university policy, and (c) receive policy proposals from university personnel for consideration and, if appropriate, make recommendations to the President. It is expected that the committee will develop any proposed revisions to university policies in consultation with other relevant officers or entities before submission to the President. The President may also initiate policy changes in any area consistent with SBHE  policy and will ordinarily confer with the UPC prior to implementing any change. 3.    Per North Dakota University System (NDUS) policy, the President may adopt interim policies and procedures concerning matters for which legislative authority is designated to campus legislative bodies. Adoption of an interim policy or procedure must include notice to faculty senate or other legislative body prior to or at the time the policy or procedure takes effect. Not later than six months of its effective date, the President shall present the interim policy or procedure to the appropriate legislative body for review and its decision, subject to the President’s approval or veto, concerning whether the policy or procedure should be adopted, revised, or discontinued. 4.    Voting members of the UPC shall include: •    Vice President for Academic Affairs (VPAA) (Chair) •    Vice President for Business Affairs •    Vice President for Student Affairs •    Three Staff Representatives •    One representative from Faculty Senate •    Two at-large faculty representatives elected by the Faculty Association 5.    Faculty and Staff representatives shall serve for three-year terms. 6.    In addition to those procedures noted below, specific operating procedures (forms, meeting dates and times, timelines, first- and second-reading procedures, etc.) shall be established by the UPC. Procedures 1.    A meeting of the UPC must be called at least once each month during the academic year by the Chair (VPAA). 2.    The committee Chair (VPAA) assembles and presents the agenda to the UPC. The agenda may contain items brought to the committee from any constituents: faculty, staff, students, administration. Every effort shall be made to present agenda items to UPC members at least one week prior to meetings. 3.    Administrative Assistant support for the UPC shall be provided by the Office of the President. VCSU   Policy Revision and New Policy Proposal Process 1.    Potential UPC agenda items, including changes to existing or proposed policies, should be presented to the committee chair, the (VPAA), at least one week prior to the next scheduled UPC meeting. Exceptions may be allowed with chair approval. 2.    Submitted proposals should follow directions linked at the bottom of this policy and include a completed cover sheet also linked below.  Originators should consult with the Executive Assistant to the President for any questions in the process. 3.    Agenda and meeting materials will be available to committee members through the electronic meeting calendar. 4.    A proposal forwarded to UPC before approval at various appropriate levels  will be returned to the policy originator to gain approval for proposed changes. 5.    The Executive Assistant to the President will secure signatures to proposals before they are submitted to the president of the university. 6.    The UPC Chair will forward committee recommendations regarding policies to the President of the university. 7.    With approval from the President of the university, the Office of the President will publish new/revised policy in the electronic VCSU Policy Manual. Policy review and revision dates will be added to existing policies. Sponsoring body and effective date will be listed on new policy. 8.    Per university President approval, the Office of the President will inform VCSU employees of new, revised, and deleted policies through VCSU email message. Existing Policy Change Proposal Instructions Existing Policy Change Proposal Cover Sheet New Policy Change Proposal Instructions New Policy Change Proposal Cover Sheet Sponsor: Vice President for Academic Affairs Approved by President: October 2007  Revised: March 2010 Revised: December 2017 Revised: February 2021

Mission Valley City State University is a public, regional university offering exceptional programs in an active, learner-centered community that promotes meaningful scholarship, ethical service, and the skilled use of technology. As an important knowledge resource, the University offers programs and outreach that enrich the quality of life in North Dakota and beyond. Through flexible, accessible, and innovative baccalaureate and master's programs, VCSU prepares students to succeed as educators, leaders, and engaged citizens in an increasingly complex and diverse society. (Approved by SBHE, 9/25/2013) Vision As an innovative university, we deliver distinctive, learner-centered experiences. Sponsored by: President  Approved by SBHE: 2/19/2004; 9/25/2013 Reviewed: Winter 2004 Revised: Fall 2013 Revised: February 2021

  Curriculum Forms All VCSU curriculum changes are managed through the online catalog system.  See https://nextcatalog.vcsu.edu/programadmin/ (https://nextcatalog.vcsu.edu/programadmin/) https://nextcatalog.vcsu.edu/courseadmin/ (https://nextcatalog.vcsu.edu/courseadmin/) 2.  New programs and all changes requiring NDUS/SBHE approval should follow NDUS procedures; request template forms from the VPAA; only the VPAA can actually upload these forms in the NDUS management system.     Academic Affairs Forms Index  See https://onestop.vcsu.edu/support/solutions/articles/10000068036-academic-affairs-forms-index  Sponsor: Vice President for Academic Affairs Revised: May 2010 Revised: January 2012 Revised: January 2017 Revised: May 2022