SBHE Policy Manual Index NDUS Procedures Index Section 500 Section 501 V501 Required University Residence Policy (2022) V501.01 Pet Friendly University Apartment Complex (2022) Section 503 503.1 [Student Free Speech and Expression] V503.01 Free Speech and Expression (2021) 503.2 [Student Data Privacy and Security Bill of Rights] 503.3 [Student Political Rights] Section 504 [Resident Tuition Law and Guidelines] Section 505 [International Student Health Insurance] Section 506 [Student Health Issues] 506 [Immunization] V506.01 Immunizations Procedure (2024) V506.02 Policy on Significant Infections Diseases (2022) V506.03 VCSU Student Athlete Substance Abuse Policy (2022) Section 507 [Student Publications] V507.01 Student Publications (2022) Section 508 [Student Grant, Scholarship, Loan Repayment and Exchange Programs] Section 510 Rights of Students Called to Active Military Service Section 511 [Student Criminal History Background Checks] V511 Student Criminal History Background Checks (2022) Section 512 [Student Drivers and Use of State Vehicles by Student Groups] V512 Student Drivers and Use of State Vehicles by Students Policy (2023) V512 Student Drivers and Use of State Vehicles by Students Procedure (2023) Section 513 VCSU Travel Expenses for Student Recruitment V513 Travel Expenses for Student Recruitment (2022) Section 514 [Due Process Requirements for Student Conduct That May Result in Suspension or Expulsion] Section 515 [ND Student Association] Section 520 [Title IX - Sexual Harassments] V520 Title IX Sexual Harassment Policy & Procedures (2024) V520.01 Code of Student Conduct (2024) V520.02 Prohibited Discrimination, Harassment, and Sexual and Related Misconduct (2024) V520.05 Policies and Regulations for Student Organizations (2022) V520.06 VCSU Emotional Support Animal Policy (2022) V520.07 Recreational Equipment (2023) Section 530 VCSU Student Academic Affairs V530.01 Academic Integrity (2020) V530.02 Student Rights (2020) V530.03 Scholastic Standing (2022) V530.04 University Hearings and Appeals Board (2020) V530.05 Academic Probation and Suspension (2022) V530.06 Add/Drop Course Policy (2020) V530.07 Grade Complaint Policy (2020) V530.08 Student Attendance Policies (2020) V530.09 Academic Advising (2022) V530.10 Student Load Policy (2020) V530.11 Expectations of Students Taking Online Courses (2021) V530.12 Student Internships (2023) V530.13 VCSU Student-Athlete Policy for the NAIA Senior Exception (2024) Section 531 VCSU Student Financial Aid V531.01 Student Financial Aid Satisfactory Progress Policy (2022) V531.01 Student Financial Aid Satisfactory Progress Procedure (2022)

All full-time, first-time freshman students will be required to reside on campus and be on a board plan for a period of one full academic year or two full semesters. The only exceptions to this policy are as follows: The student is living at home providing the home residence is within 35 miles of Valley City. The student is 21 years of age. The student is married or the single head of a household Students and parents will be asked to provide written verification of any off-campus residence. Students will be asked to submit a request for exemption along with supporting documentation for their exemption request to be considered.  Students not returning to the residence hall for the second semester must be approved for cancellations by filing a room and board contract change form with the Director for Residence Life by December 15th.  Room and board change requests received after December 15 will be subject to a late cancellation fee.  Changes requested after December 31 will not be honored.  There will be NO room and board refunds to students moving off campus within a semester.  The room and board contract is required of all residence hall students.  Contact the Director for Residence Life with questions. Students determined to be in violation of this policy will be considered in violation of the VCSU Student Code of Conduct and will be subject to disciplinary action.     Sponsored by: Vice President for Student Affairs Reviewed: Winter 1996 Revised: July 2001 Reviewed: Fall 2004 Revised: November 2009 Reviewed: March 2017 Revised: Spring 2022

Students in the VCSU University Apartment Complex will have the option of having their cat or dog live with them. This community is limited to domestic cats and dogs only; other type of pet may be considered on an individual basis.   Students must have prior approval before bringing the animal into the University Apartments Complex. This approval process will be conducted through the Director of Residence Life. A completed application must be completed to begin the process. Failure to comply with VCSU Residence Life policies, the Pet Friendly Contract, and/or reasonable request of Residence Life, may result in a fee assessment for damages or loss, conduct action, or additional action deemed necessary by the University. The Director of Residence Life has the final authority to determine which pets are permitted to reside on campus. If unfavorable, the student will have 5 calendar days to appeal the decision from the date of notification. An appeal letter will be submitted to the Dean for Student Affairs. The Dean for Student Affairs will serve as appellate officer for appeals.   Qualifications The pet friendly residence at VCSU is in the University Apartment Complex. $50 per month pet fee will be assessed to your monthly rent. Pets are limited to domestic cats and dogs (weight restrictions apply). Animal must be 50 pounds or less when fully grown. All cats or dogs must be 6 months old or older before it may live in the University Apartment Complex. Pets must be registered with the city of Valley City prior to move-in at the owner’s expense. Documentation must be provided. Dogs and cats must be spayed or neutered at the owner’s expense. A picture of the pet shall be submitted to the Residence Life department. The owner is financially responsible for the actions of their pet including, but not limited to bodily injury, housing damages, and campus damages. All residents within this community will not hold the Valley City State University liable for any personal or property damages because of the actions of any pet. We encourage cats to have protective nail caps. You will be responsible for any repairs/damages your pet causes. All residents in the pet friendly community must abide by Valley City State University policies and all city, state, and federal laws. Required documents include City of Valley City pet registration, Pet Friendly Residence Contract, verification of rabies vaccine, annual proof of routine veterinarian care, Occupancy Requirements Students living in the University Apartment Complex pet friendly community must be currently registered students at Valley City State University. Students are limited to one pet per apartment. Roommates living with a pet owner must agree to the terms and conditions of the university pet friendly community.     Contract for University Apartment Complex Pet Friendly Living: Rules of Conduct I agree to not adopt, procure, or bring a pet of any kind until I receive an approved pet authorization from the Residence Life department. Cat or dog must be always restrained on a leash when not in the animal owner’s apartment or within gated lawn area of the complex (exception when entering or exiting the apartment). Cat or dog will not be permitted in common spaces within laundry rooms, and other residential spaces outside of the designated exercise, and pet friendly areas. Cat or dog will not be permitted in academic/administrative/athletic buildings to attend class, lectures, labs, after hour study labs, practices, meetings, etc. Pet owner may be required to move or remove their animal from their apartment at the discretion of the Residence Life department should other residents of the pet friendly community be impacted negatively by the presence of the pet owner, or its pet. Pet owner is responsible for any damages caused by the pet. A check list of the living space will be completed prior to the animal being allowed in such living space. At check out, a walk-through with original inventory will be completed to determine if damages have occurred and, if so, charges that need to be assessed. These charges include but not limited to any extra floor, window blinds or furniture cleaning or repair (including odor) required due to the presence of the animal. Pet owner is responsible for regular care and cleaning of the animal and the area in which it is maintained to avoid damage to university facilities, odor, or disease (including but not limited to flea and/or tick infestation) and in a manner such that the living space’s cleanliness is the same as living spaces without an animal. Animal’s waste must be immediately disposed of by the owner and placed in outside trash dumpsters. If a situation occurs that requires emergency clean-up, VCSU staff (or designee) will perform such clean-up at the rate of $100 per hour, which will be charged to the owner. Dog feces must be bagged at the time the animal goes to the bathroom and disposed of in the dumpster located in the southwest corner of the complex. Cat litter boxes must be bagged and disposed of in the dumpster located in the southwest corner of the complex.   Cat owners must have a litter box in the room and must care for the litter box through these requirements. If an animal poses a risk due to disease or infection to other pets or students of the VCSU community the owner must inform Residence Life staff within 24 hours of discovery. At the direction of Residence Life staff, the owner may be asked to remove and quarantine their animal by removing the animal from the owner’s apartment until such time as a veterinarian can medically clear the animal and provide written proof to the Residence Life staff that the animal is healthy and can return to the owner’s apartment. This will be done at the owner’s expense. An animal may not be left unattended for a period (including but not limited to out-of-area travel) that interferes with or prevents the appropriate care for the animal and/or maintenance of the living space. During such periods, the owner’s animal must be removed from campus or cared for by a designated friend/family member and the owner continues to be responsible that all such care complies with all provisions of the pet friendly contract during their absence. Short-term care (owner away for no more than two days/nights) may be provided by an authorized individual.  The animal may not stay in another location on campus. The animal may not disrupt others by noises, odors, or other behaviors. A student’s animal that is not maintained in a clean, noise-free, odor-free, and disease-free environment in conformance with this pet friendly contract or in a manner that creates a continued nuisance for other residents, as determined by Residence Life, is subject to removal. An owner shall notify Residence Life if their animal is missing and cannot be immediately located. Pets will not be left unattended in the common outdoor space of the university apartment complex. By the signature below the pet owner agrees and attests that they understand and agree that should any of the terms and conditions of this Pet Friendly Contract be violated, Residence Life may terminate this contract and prohibit the pet owner, and/or the pet owners’ roommate - from maintaining an animal in University Apartment Complex upon written notice by Residence Life to the pet owner, and/or roommate. Printed name of Pet Owner: ______________________________________________________________ Signature of Pet Owner: _________________________________________________________________ Date: _____________________   Printed name of Roommate (if applicable): __________________________________________________ Signature of Roommate (if applicable): _____________________________________________________ Date: _____________________ Sponsored by Vice President for Student Affairs Effective: 02/21/2022

1.   Introduction 1.1 VCSU recognizes the fundamental right of its students to free speech and expression under the First Amendment to the US Constitution and the North Dakota Constitution. VCSU values and encourages the free exchange of ideas while maintaining the safety of the campus community and the orderly operations of the institution. VCSU is committed to ensuring that students and employees have the freedom to speak, write, listen, challenge, learn, and discuss any issue, subject to reasonable and constitutionally recognized limitations. As part of this commitment, VCSU is dedicated to promoting free speech and expression while cultivating a safe and non-discriminatory college community that supports diversity of thought and people. This policy defines the spaces available for exercising the rights of free speech and expression and communicates the parameters of any such expressive activity, to protect the safety of campus, and to minimize disruption to VCSU’s educational mission. This policy establishes certain standards of conduct that must be observed by demonstrators and groups and applies to all individuals while using University property for exercising the rights of free speech and assembly. 2.   Definitions for Terms Used in this Section Constitutional time, place, and manner restrictions – Restrictions on free speech which are content-neutral, narrowly tailored to serve a significant interest, and leave open alternative methods of communicating the message in question. Employee – any person acting on behalf of VCSU in an official capacity, temporarily or permanently, with or without compensation. The term does not include an independent contractor. Faculty - an individual, regardless of whether the individual is compensated by an institution who is tasked with providing scholarship, instruction, or teaching, including tenured and nontenured professors, adjunct professors, and those in comparable positions. “Faculty” does not mean an individual whose primary responsibilities are administrative or managerial unless the individual also teaches at least one credit hour. Free speech or Free Expression– The rights to speech, expression, and assembly protected by the First Amendment to the United States Constitution or Article I, Section 4 of the Constitution of North Dakota. Such rights include, but are not limited to, all forms of peaceful assembly, protests, demonstrations, rallies, vigils, marches, public speaking, distribution of printed materials, the display of signs or banners, or the circulation of petitions. For the purposes of this policy, “free speech” or “free expression” is not intended to include commercial speech.  Commercial Speech – The promotion, sale, or distribution of a product or service. For the purposes of this section, commercial speech does not include the incidental promotion, sale, or distribution of a product as part of the exercise of non-commercial speech. Materially and Substantially Disruptive Conduct – Conduct by an individual or group which constitutes knowing or intentional affirmative steps to limit the free speech of an individual or a group, prevents the communication of a message, or disrupts a lawful meeting, gathering, or procession through violent or obstructive behavior. Protected conduct does not constitute a material and substantial disruption. Protected Conduct – Free Speech or Free Expression protected by the First Amendment to the United States Constitution or Article I, Section 4 of the Constitution of North Dakota, subject to reasonable time, place, and manner restrictions, permitting requirements under institutional policies or procedures, and the reasonable safety and security needs of the institution. Student – an individual enrolled in one or more courses at VCSU, or has been enrolled at VCSU in a prior semester or summer session and is eligible to continue enrollment in the semester or summer session that immediately follows. A student who is acting in a paid role, is not a student for the purpose of this policy while they are engaged in that paid work. Student-on-Student Harassment – VCSU may only discipline students for student-on-student harassment which meets one or more of the following criteria:  Unwelcome verbal, written, or physical conduct directed to another student or a specified group of students  behavior that is lewd, obscene, defamatory, unlawful, has the purpose of causing distress, or is based on actual or perceived personal characteristics; and either  objectively or substantially creates a hostile or disruptive environment or substantially interferes with the student’s educational work; or  the conduct is so severe, pervasive, or objectively offensive that it is reasonable likely, based on specific and documented facts, to create a substantial disruption the educational environment or to effectively deny a student equal access to educational opportunities or benefits provided by the institution; or  Conduct which violates North Dakota criminal laws prohibiting harassment, stalking, menacing, criminal coercion, or similar behavior.  Student-on-Student Discriminatory Harassment – Speech or expression that is unwelcome, targets the victim on a basis protected under federal, state, or local law, and is so severe, pervasive, and objectively offensive that a student effectively is denied access to educational opportunities or benefits provided by the institution.  Student Organization – – An officially recognized organization, or an organization seeking recognition by VCSU comprised of students, whether or not that organization seeks or receives institutional funds. 3.   General Provisions 3.1  VCSU will not engage in viewpoint or content-based discrimination or suppression of speech, and will, to the greatest extent possible, permit and facilitate the open discussion and debate of ideas and issues, regardless of the content of those issues. 3.2  VCSU students, faculty, staff, and student organizations will be permitted to invite guest speakers or groups to campus regardless of the anticipated content or viewpoint of the speaker or group. VCSU may not prohibit any invited speaker or group from speaking on campus and may not retract (or pressure/require the parties listed above to retract) an invitation to speak based on the anticipated content or viewpoint of the speech or expression.  3.3  VCSU may impose measures regarding free speech and expression which comport with the First Amendment of the United States Constitution and Article I, Section 4 of the Constitution of North Dakota, including, but not limited to: 3.3.1  Constitutional time, place, manner restrictions on the use of traditional public fora; 3.3.2  Reasonable and viewpoint-neutral restrictions on the use of restricted or designated fora; 3.3.3  Prioritizing the use of institution resources and property for students, faculty, staff, and student organizations over individuals and groups not affiliated with the institution; 3.3.4  Prioritizing the use of institution resources and property for students, faculty, staff, and student organizations over individuals and groups not affiliated with the institution; 3.3.5  Prohibiting or limiting speech, expression, or assemblies not protected by the First Amendment to the United States Constitution and Article I, Section 4 of the Constitution of North Dakota, such as defamatory speech, true threats, and other recognized exceptions; and  3.3.6  Content-based restrictions reasonably related to a legitimate educational or pedagogical purpose, such as rules for behavior in the classroom. 3.4  VCSU will not discipline or impose sanctions on any student for harassing conduct or expression unless the speech meets the definition of either “student-on-student discriminatory harassment” or “student-on-student harassment.” VCSU may not utilize the disciplinary process to sanction or discipline student speech that constitutes protected conduct except as provided in those definitions.  3.4.1  Notwithstanding, VCSU may respond to speech or expression which does not meet these definitions by taking constructive, non-punitive actions to promote a welcoming, inclusive environment. 3.5  VCSU will not use the concept of civility or mutual respect as a basis to suppress or limit the discussion of ideas, regardless of content, except as reasonably necessary to an educational activity. VCSU does, however, encourage that all such discussions take place in an atmosphere of mutual respect, free from racism, sexism, and other forms of bias.  3.6  VCSU and its employees shall generally not seek to shield individuals from the free speech or free expression of others. However, it shall not be considered shielding when employees provide information about upcoming events to the campus community. 3.7  No speech, expression, or assembly may be conducted in a way that disrupts or interferes with any teaching, research, administration, or other authorized activities on the campus. Nor may such speech, expression, or assembly be conducted in a way that interferes with the rights of others to free speech and free expression. Due to the contextual nature of disruptive conduct, VCSU is reliant on the judgment and fairness of university employees and authorities in determining what constitutes disruptive conduct. Such judgment must be content neutral and focused on the disruptive nature of the conduct and not the message of the disruption. Disruptive conduct is prohibited.  3.8  VCSU may not deny student organizations funding from the student activity fee based on the viewpoints of the student organization; however, institutions may create content-neutral criteria which permit the distribution of limited funds to student organizations. Student activity fee funding may not be reduced based on outside funding received by a student organization.  3.9  VCSU may not treat one student organization differently than others with respect to the provision of any rights, benefit, or privilege based on a requirement in the organization’s constitution or bylaws that leaders or voting members of the organization shall (1) adhere to the organization’s viewpoints or sincerely held beliefs; or (2) be committed to furthering the organization’s viewpoint or mission. 4.  Free Speech Areas 4.1  Open Public Forums – The generally accessible, open, outdoor areas of VCSU campus are considered open forums for free speech, subject to reasonable and constitutional time, place, and manner restrictions. If a group desires to have exclusive use of an open public forum, VCSU requires the group to obtain a reservation (see Section 5). 4.2  Designated Public Forums—VCSU has identified the following areas as restricted or designated forums (Utilization of these areas for free speech or expressive activity requires a reservation- see Section 5). 4.2.1  Areas inside buildings which have been identified as areas which may be rented or reserved. 4.2.2  Areas surrounding residential buildings from 10 am – 10 pm (reservations will not be granted from 10 pm – 10 am); 4.2.3  Areas surrounding academic buildings during times when academic instruction is occurring within that building; 4.2.4  Areas which must be restricted due to reasonable safety and security concerns, as designed by appropriate campus official; 4.2.4  Areas which must be restricted to enable the flow of pedestrian or vehicle traffic, as determined by appropriate campus official. 4.3  Closed Forums – Unless otherwise identified in this policy, all other areas of campus are considered closed forums. Closed forums are those areas which are not designed for the exercise of free speech or expression, or which have traditionally not been open to the exercise of free speech or expressive activity.  5.  Reservation of Space and Fees for Public Assemblies 5.1  To further the effectiveness of an event, protest, assembly, or demonstration, organizers are encouraged to make advance arrangements. Advance planning increases visibility of the even and enables the university to assist in the event taking place in a constructive and peaceful manner. Please contact the Dean for Student Affairs Office about how to make reservations.  5.2  Reservations and Facility Usage 5.2.1  When organizing a public assembly taking place in an open public forum, organizers are encouraged to consult with the Dean for Student Affairs. The Dean for Student Affairs will assist in the event taking place in an effective and safe manner that does not disrupt the normal functioning of the university.  5.2.2  For indoor locations reservations must be requested and approved. Organizers are required to complete and submit a reservation form to the Event Coordinator at the Facility Services Office. The form should be submitted three working days in advance of the event. The reservation of indoor space may require a reservation form. With appropriate advance notice, the Dean for Student Affairs and/or Director of Residence Life and/or designee will engage with participants during the event to help ensure that the event is effective and safe, and to assist organizers in seeing that the demonstration does not disrupt the normal operation of the university. 5.2.3  If multiple requests are made for the same space during the same time, reservation requests from recognized student, faculty, and staff organizations or academic or administrative units shall receive precedence over requests from individual persons, unrecognized organizations, or any off-campus persons or organizations.  5.2.4  A space reservation affords the group the right to the reserved space for the time covered by the reservation. Any person or organization using or occupying the reserved space without a reservation must yield control of the reserved space in time to allow for the reservation and any time that may be needed to setup the space for the reservation.  5.2.5  Reservations for guest speakers are not required for academic departments.  5.2.6  VCSU may make their facilities available to guest speakers or groups invited by students, employees, or student organizations, and may subject such guest speakers or groups to the same terms and conditions governing use of the facilities for other outside groups. If VCSU chooses to make facilities available to guest speakers or groups invited by students, employees, or student groups, those facilities will be made equally available to all such speakers or groups. 5.2.7  VCSU prohibits materially and substantially disruptive conduct. 5.3  Fees 5.3.1  VCSU may not impose fees based on anticipated content or reaction thereto but is not required to subsidize the free speech and expression of students, faculty, staff, student organizations, or their guests. VCSU may prescribe a fee scheduled for use of specified campus spaces. The schedule shall be made available by the area responsible for a particular space or venue and shall not exceed the actual expenses incurred by the campus in making the space available.  5.3.2  The rental fee schedule must not be wholly or partially based on viewpoint- or content-based criteria but may include security and logistic fees based on the venue, the anticipated attendance, and other content-neutral factors. The criteria used to establish the fee schedule shall be made publicly available.  5.3.3  The university may waive any applicable fee for an assembly contributing to the educational mission of the university or engaging in charitable work. 5.3.4  Academic and administrative units are not typically subject to the rental fee schedule. 6.  Prohibited Items at Events Covered by this policy 6.1  Dangerous weapons, as defined by N.D.C.C. 62.1-01-01(1). 6.2  Firearms, except as permitted by law. See N.D.C.C. 62.1-02-05. 6.3  Body-armor or makeshift body-armor, helmets, and other garments, such as sporting protective gear, that alone or in combination could be reasonable construed as weapons or body-armor, without written permission from Director of Facilities Services or Dean for Student Affairs. 6.4  Open flame, unless approved in advance by Director of Facilities Services or Dean for Student Affairs.  7.  Distribution of Literature and Chalking 7.1  Commercial literature may be distributed in designated public forums only: 7.1.1  At university events where the commercial activity has been pre-approved 7.1.2  On university approved bulletin boards per building’s policy/guidance for use of bulletin boards.  7.1.3  Chalking is prohibited on VCSU property unless granted permission from appropriate office and/or building location.  Sponsor:  VPAA and VPBA Effective:  September 2019 Revised:  December 2019 Revised:  August 2021

Documentation of vaccination under subsection 1 in SBHE Policy 506 means that students enrolled in a course offered for credit must provide documentation of two doses of vaccination against measles, mumps, and rubella no less than 28 days apart. Students not in compliance will need to complete an immunization exemption request form or begin the vaccination schedule. Students are considered compliant for 28 days immediately following the first dose but must agree to receive the second dose no later than 28 days later. Students with a date of birth prior to 1957 or who provide proof of a positive serologic test for measles, mumps, and rubella meet the MMR vaccination requirement. Students are given one term to submit required documentation. If documentation is not received prior to the next term registration date, a hold is put on the students account until documentation of vaccination is received or the student completes the vaccination exemption form. Documentation of vaccination under subsection 2 in SBHE Policy 506 means evidence of at least one dose of meningococcal conjugate vaccined the covers A, C, Y, and W-135 at age 16 or older. Meningococcal serogroup B is option and does not meet the required meningococcal vacination requirement. Students are given one term to submit required immuniation documentation. If documentation is not received prior to the next term registration date, a hold is put on the student's account until documentation of vaccination is received or the student completes the vaccination exemption form. Valley City State University (VCSU) will track students using the university CRM system to identify students who are immunized and those who are not. The Enrollment Services office manages the immunization records. Any student who has lived in or traveled to a country for more than 30 days where, according to the World Health Organization, there is a high incidence of tuburculosis (TB) TB testing must be completed before the start of the term or upon arrival in the U.S. Testing done outside of the US is not accepted. Enrollment Services will contact Student Health Services either by phone or email to confirm that a newly enrolled international student will need TB testing if he/she meets these qualification. Student Health Servicse will contact the student and proceed with the screening. TB testing needs to be done prior to their first semester of classes. Documentation of the testing will be kept in the Student Health Services office. In the event of an outbreak of a communicable disesase, campus officials will determine exclusion from campus and campus activities in consultation with local public health officials until the danger of the public health risk is over. VCSU Student Health Services will work with local and state public health officials to verify vaccination records. Sponsor: VPSA Approved: March 2017 Revised: December 2017 Revised: Spring 2022 Revised: March 2025

Valley City State University will follow the policies and recommendations of the Center for Disease Control of the U.S. Public Health Service and will work in cooperation with state and local health authorities to prevent the spread of significant infectious diseases, and further such prevention through education. Significant infectious diseases for the purpose of this policy are defined as Acquired Immune Deficiency syndrome (AIDS), AIDS-Related Complex (ARC) and Hepatitis B. AIDS: PROHIBITING DISCRIMINATION AGAINST FACULTY/STAFF, STUDENTS OR OTHERS USING UNIVERSITY SERVICES Notification to the University  A University employee or student diagnosed as having AIDS and who wishes to be covered by this policy or who requests accommodations to special disease related conditions, should notify the Vice President for Student Affairs. The Significant Infectious Disease (SID) Committee shall be convened to review the specific disease situation. Significant Infectious Disease Committee The Significant Infectious Disease Committee shall review and make recommendations regarding any reasonable accommodation for workplace restrictions on a faculty or staff member diagnosed as having AIDS. Similarly, the SID Committee shall review and make recommendations regarding any reasonable accommodations or restrictions on the educational programs or other University activities of a student, faculty, or staff member diagnosed as having AIDS. The University shall abide by the recommendations of the SID Committee, subject to approval by the President of the University. The SID Committee shall be composed of the following: the Vice President for Student Affairs the University Nurse  the County Health Doctor The Vice President for Student Affairs shall serve as chairperson of this committee. The Committee shall consult with, or request assistance from, those University administrators most closely related to the accommodation requested by the individual. Additional assistance or information may be requested from the individual's physician and from the ND State Health Officer. Faculty/Staff Faculty or staff members diagnosed as having AIDS shall be protected from discrimination in their employment and shall be considered as handicapped persons with a life-limiting disease, as defined by the Rehabilitation Act of 1973. Students Students diagnosed as having AIDS shall be protected from discrimination in their educational program, housing accommodations, food service, and related student services or opportunities. They shall be considered as handicapped persons with a life-limiting disease. Services Provided by the University University faculty/staff or students, as part of their educational program, shall not discriminate against AIDS-diagnosed individuals, in the services offered, rendered, or provided by the University. Protocol AIDS-related protocol established by the Center for Disease Control, shall serve as a primary, but not exclusive, source of information in reviewing individual cases. Applicable federal and state laws, rules, and regulations, as well as University equal opportunity policies covering handicapping conditions, shall be followed in applying this policy. AIDS-RELATED COMPLEX No special employment or educational discrimination provisions are recommended for persons with AIDS-related complex (ARC). HEPATITIS B No special employment or educational discrimination provisions are recommended for persons with Hepatitis B except that standard medical protocol for prevention and treatment shall be followed. PREVENTIVE MEDICAL PROTOCOL The University shall adopt standard medical preventive protocol procedures to protect specific employee groups or students who may have potential exposure to such significant infectious diseases. Included shall be specific academic departments and laboratories, individuals participating in or supervising athletic activities and individuals involved in the maintenance of university facilities. Recommended protocol to aid in the prevention and spread of significant infectious diseases shall be followed. CONFIDENTIALITY Information regarding any person affected by an infectious disease as defined within this policy shall be treated with the same confidentiality as provided for all medical records under University policy. Any request for information regarding persons affected by an infectious disease, whether from within or outside the institution, is to be directed to the Vice President for Student Affairs, who will act as spokesperson for the institution. Sponsored by: Vice President for Student Affairs  Approved by the President November 8, 1988 Reviewed: Winter 1996 Revised: July 2001 Reviewed: Fall 2004 Reviewed: January 2016 Revised: Spring 2022

Introduction Valley City State University recognizes the adverse effects of drug use. Not only is the use of drugs illegal, it also poses a great threat to the physical and mental wellbeing of our student athletes. It is our objective to discourage the use of illegal drugs both on and off campus. Valley City State recognizes that is a privilege for a student-athlete to be a part of our athletic teams and with this privilege comes the expectations of maintaining integrity on and off the playing field. Purpose This policy is not to be construed as a contract between the institution and the student-athletes at Valley City State University. However, signed consent shall be considered affirmation of the student-athlete’s agreement to the terms and conditions contained in this policy. In addition, Valley City State University may amend the policy at any time. The Athletic Department believes that random drug testing and testing based on reasonable suspicion are appropriate to help ensure to the following To promote health, safety and welfare of student-athletes who participate in Valley City State intercollegiate athletics To prevent and deter illegal drug use and abuse among student-athletes To offer assistance and education to athletes using drugs Identify problems with substance abuse at its earliest stage To educate student-athletes on the physiological and psychological dangers inherent in the use and misuse of drugs To protect student-athletes, and others whom they compete against, from potential injury as a result of drug use Definition Student Athlete- is a participant in an organized sport at Valley City State University All student-athletes at Valley City State University are subject to drug testing. This includes student-athletes that are eligible, academically ineligible, or red-shirted. Controlled Substance- any of a category of behavior-altering or addictive drugs whose possession and use are restricted by law. TESTING PROCEDURES Periodic Random Drug Screening Valley City State University will periodically randomly select student-athletes to participate in drug screening. Drug testing will be conducted during the course of the academic year. The University will test no more than 50 student-athletes each year. However, Valley City State University reserves the right to drug test student-athletes at any time if there is reasonable suspicion. The list of drugs for which a student athlete will be tested is based on guidelines established by the National Association of Intercollegiate Athletics “NAIA”. The drug screening may include, but is not limited to, testing for marijuana (THC), amphetamines (AMP), benzodiazepines (BZO), cocaine (COC), methamphetamine (METH), opiates (OPI), oxycodone (OXY), Anabolic Steroids. A more comprehensive list of drugs eligible for screening can be found on the NAIA’s website at http://www.naia.org. Consent Each student athlete will be required to sign a consent form stating that he/she has read the drug testing policy and understands its consequences and agrees to participate. Notification and Reporting for Collections All information and records will remain confidential and be released only to the following persons other than the student athlete Director for Athletics Director for Health and Wellness Head coach of student athlete Athletic trainer of student athlete Student athlete’s parents or legal guardians (if athlete is under the age of 18) Valley City State University’s Athletic Training staff will serve as the testing administrator. Drug Free Sport will be contracted for analyzing test samples collected by the testing administrator. When a student athlete is selected by Drug Free Sport’s random selection program, the testing administrator will notify the student athlete by either direct contact or phone call. The student athlete will be notified no more than 24 hours prior to the test. They will be instructed to arrive at a screening site at a designated time. Oral Fluid Collection Guidelines: Only those persons authorized by the institution will be allowed in the collection room. When arriving at the collection room, the student-athlete will provide photo identification or a client representative will need to identify the student-athlete. The student-athlete will then print his or her name and arrival time on the Roster Sign-In Form. The student-athlete will select a Custody & Control Form (CCF) from a supply of such and work with the institutional collector to complete the necessary information before proceeding with the specimen collection process. The collector will verify the student-athlete has not had anything in his/her mouth for 10 minutes prior to beginning the collection process. The student-athlete will select an oral fluid collection device from a supply of such (2 if collecting both A & B specimen), verify it has not been opened, and inspect the expiration date to verify the device is not expired. The collector will instruct the student-athlete to open the outer packaging of the device and remove the collection device from the packaging sleeve. The student-athlete will place the collection pad between the lower cheek and gums and gently rub the pad back and forth along the gum line until the pad is moist. Use each side of mouth if collecting an A and B specimen. Once moist, the student-athlete will leave the collection pad between cheek and gum for a minimum of five minutes. After the collector verifies the collection pad has been in the student-athlete’s mouth for five minutes, the student-athlete is instructed to open the specimen vial in an upright position, with the tip pointed downward, by gently rocking the cap back and forth to avoid spilling the contents. The student-athlete will remove the collection pad from his/her mouth and push it into the specimen vial as far as it will go and snap the collection wand at the scored line against the side of the vial. Verify the student-athlete does not tilt the specimen vial or spill the fluid inside. The student-athlete will place the specimen vial cap onto the vial until it snaps, ensuring a secure fit. The collector will take the specimen collection vial and custody and control form (CCF) and instruct the student-athlete to closely observe the specimen processing. If a student-athlete is suspected of manipulating specimens, the institutional collector will collect another specimen from the student-athlete. The specimen processor will seal each vial using the vial seals attached to the CCF; assuring seals are tightly adhered to the vials with no tears or loose areas. The specimen processor must then collect all necessary signatures (validator, student-athlete, and collector/specimen processor) and dates/times were indicated on the CCF. The specimen processor will place the specimen vial and CCF into the specimen bag and securely seal. The student-athlete is then released by the institutional collector. All sealed samples will be secured in a shipping case. The collector will prepare the case for forwarding. After the collection has been completed, the samples will be forwarded to the Clinical Reference Laboratory and copies of any forms forwarded to the Sport Drug Testing Department. The samples then become the property of the client. If the student-athlete does not comply with the collection process, the institutional collector will notify the appropriate institutional administrator and Drug Free Sport. Refusal/Failure to be Tested If a student-athlete fails to show up for the test at the specified time or otherwise fails to provide the sample when requested, he/she will be required to meet with the Head Coach, Head Athletic Trainer and Athletics Director. At this meeting, the student-athlete will be given the opportunity to explain his/her actions. If, as a result of that meeting, the Athletics Director determines that the reason(s) given are not satisfactory, the student-athlete will be suspended immediately for a period of one year from date of refusal and will not be allowed to participate in any practice, conditioning, or weight-training with the team during suspension. The student-athlete will also be considered to have two strikes against him/her in regards to the VCSU Athletics Drug Policy. Any other refusal or failure to be tested and/or positive drug test will result in immediate and permanent suspension from further practices and competition without opportunity for further competition at Valley City State University. Loss of eligibility due to the above reasons may result in the inability to renew any athletic scholarships, and existing scholarships may be subject to cancellation as determined by Director for Athletics. Reasonable Suspicion A student athlete may be subject to testing at any time when the Director for Athletics or his/her designee determines there is individualized reasonable suspicion to believe the participant is using a banned substance. Such reasonable suspicion may be based on objective information as determined by the Director for Athletics or by an Associate/Assistant Athletic Director, Head Coach, Assistant Coach, Head Athletic Trainer, Assistant Athletic Trainer, or Team Physician, and deemed reliable by the Director for Athletics or his/her designee. Reasonable suspicion may be found, but not limited to observed possession or use of substances appearing to be prohibited drugs; arrest or conviction for a criminal offense; observed abnormal appearance, conduct or behavior reasonably interpretable as being caused by the use of prohibited drugs or substances. Among the indicators which may be used in evaluating a student-athlete’s abnormal appearance, conduct or performance are: class attendance, significant GPA changes, athletic practice attendance, increased injury rate or illness, physical appearance changes, academic/athletic motivational level, emotional condition, mood changes, and legal involvement. Disclosure of substance abuse/safe harbor A student-athlete who has engaged in prohibited drug use is encouraged to seek assistance from the athletic training staff by voluntarily disclosing his or her use prior to an announced drug test. The athletic trainer will direct the student-athlete to medical services. If the student-athlete seeks assistance prior to being identified as having violated this policy or being notified that he or she must undergo screening, the impermissible use will not be deemed an offense for purposes of determining sanctions under this policy; however, the student-athlete will be ineligible to participate in intercollegiate sports pending an evaluation. The student-athlete entering the Safe Harbor Program will be required to take a drug test immediately to establish a baseline for follow-up testing. A student-athlete will not be permitted to enter the Safe Harbor Program thirty (30) days prior to NAIA or Conference post-season competition. The student-athlete will be required to undergo an evaluation by the Valley City State University counselor. Valley City State University shall determine the appropriate form(s) of intervention and rehabilitation needed by the student-athlete, based on the circumstances of the case. The counselor will provide a summary of his or her findings and recommendations to the Director for Athletics. The student-athlete will be permitted to remain in the Safe Harbor Program for a reasonable period of time, not to exceed thirty (30) days, as determined by the treatment plan. However, the student-athlete will not be permitted to return to participation in intercollegiate sports until the counselor has interviewed the student-athlete following the conclusion of the recommended treatment (or stage of treatment, as applicable) and has determined that reentry into intercollegiate sports is appropriate. If the counselor deems it necessary, the student-athlete will be required to undergo drug testing as part of the reentry evaluation. Follow-up Testing A student-athlete who has returned to participation in intercollegiate sports following a positive drug test under this policy may be subject to follow-up testing. Testing will be unannounced and will be required at a frequency determined by the Director for Athletics or his/her designee in consultation with the counselor or specialist involved in the student-athlete’s case Appeal Process Student-athletes who test positive for a banned substance by the laboratory retained by the institution may, within 72 hours following receipt of notice of the laboratory finding, contest the finding. Upon the student-athlete’s request for additional testing of the sample, the Director for Athletics/designee will formally request the laboratory retained by Valley City State University to perform testing on specimen B. Specimen B findings will be final, subject to the results of any appeal. If specimen B results are negative, the drug test will be considered negative. Student-athletes who test positive under the terms of this policy will be entitled to a hearing with the Director for Athletics or his/her designee prior to the imposition of any sanction. Requests for such a hearing must be made within forty-eight (48) hours of notification of a positive test result. If the forty-eight hours would end on a weekend, the request must be made by noon on the next business day. Requests must be in writing and received by the Director for Athletics or his/her designee. The student-athlete may have an advocate or other representative present if the student so desires. However, the student-athlete must present his or her own case. The meeting should take place no more than seventy-two (72) hours after the written request is received. Either the student-athlete or the other parties involved may request an extension of time from the Director for Athletics, who will consider whether to grant the extension upon a showing of good cause. These proceedings shall include an opportunity for the student-athlete to present evidence, as well as to review the results of the drug test. The proceedings shall be confidential. The decision by the Director for Athletics or his/her designee regarding the sanction to be imposed shall be final. Sponsor: Director for Athletics Effective: December 2016 Revised: Spring 2022

The primary purpose of student publications at Valley City State University are: Except as permitted by law, all student publications must prohibit the publication or dissemination of libelous or obscene materials, or materials meant to incite imminent lawless action. All student publications must have a designated faculty or staff advisor. Student publications must use the VCSU Business Office for financial transactions and as the holder of all financial accounts. Student publications must restrict advertising that is false, misleading or that promotes illegal activities. Student publications must contain an appropriate disclaimer stating that the institution is not responsible for the content of the student publication. The purpose of this policy is to foster and preserve the conditions necessary for a free student press and to protect the right of student journalists. The following guidelines apply to all student publications officially recognized by VCSU or funded in whole or part by student fees or other institutional funds. To serve as an instructional tool and a practical training experience for students. To provide places where student writing and graphics can be published. To inform the VCSU community about campus events and activities. To provide a forum for the exchange of information and opinion. To serve as a historical record of life at VCSU. University administrators, faculty members and students, except those acting as members of a publication board or as an officer or advisor of a student publication, may not attempt to censure or exercise control over the content of student publications.  Sponsor: Vice President for Student affairs Proposed: Fall Semester 2009 Effective: February 2010 Reviewed: Spring 2022

1.    All VCSU students enrolled in teacher education programs are required to complete a criminal history background check prior to taking Education 250/251.  The application process for student teaching requires all students to authorize the ND Education Standards and Practices Board to conduct a ND Crime Bureau and Federal Bureau of Investigation background check.  (Exemption, Wyoming Program follows Wyoming teacher education requirements.) 2.    All students making application to live in the residence halls at VCSU are required to answer a series of criminal history background questions on the common application for Residence Life. Those applying for the University apartments must answer the same questions on the paper application provided to students.  Any student who answers affirmatively to one of the questions is required to complete the Required Supplemental Information Questionnaire. Completed questionnaires are submitted to the Vice President for Student Affairs (VPSA) for review. The VPSA along with the Director for Residence Life will consider the information and make decisions regarding living on campus and conditions of residency. Sponsored by: Vice President for Student Affairs  Proposed: December 2009 Approved & Effective: February 2010 Revised:  December 2020 Revised: Spring 2022

The use of North Dakota State Fleet and rental vehicles for student travel is limited to individuals who are acting on behalf of the state of North Dakota (VCSU). The individual acting on behalf of the State must have a valid driver’s license. Purpose and Scope VCSU must comply with the North Dakota Century Code (NDCC) when utilizing state or rental vehicles. VCSU established this policy as directed under North Dakota State Board of Higher Education Policy 512. This policy applies to all eligible and approved state fleet drivers, to include student groups and student employees. Definitions Competent Authority - A VCSU employee who has been delegated or provided specific authority by formal policy or job description to perform certain functions for the State, such as: to hire/supervise/direct a person to serve as a volunteer for specific purposes, and to authorize certain activities within the scope or course of their duties. An employee may be held accountable for the persons and activities he/she has so authorized. This means that it is possible for an employee and/or the institution to be responsible for losses, if there is deliberate indifference or disregard to the applicable laws and procedures. Facilities Services - The VCSU department that schedules, dispatches, and maintains state vehicles at VCSU. Instructor/Supervisor - Refers to a VCSU employee with decision making responsibilities. This person may be a faculty member, club advisor, coach, assistant, associate or director, chair, department or unit head, or a higher level of administration. NDCC - North Dakota Century Code NDDOT - North Dakota Department of Transportation OMB - Office of Management and Budget (State of North Dakota) Operator - Only state employees and individual approved students. These individuals are eligible to drive state fleet vehicles. RMF - North Dakota Risk Management Fund SBHE - State Board of Higher Education State Employees - Individuals working for VCSU or the State of North Dakota or persons assigned by a competent authority to act on behalf of VCSU or the State of North Dakota with or without compensation. State Business - Activities for which the primary purpose is service to VCSU or the State of North Dakota. Activities in which the activity is official business of the state. For the purposes of this policy these activities include, but are not limited to: academic field/study and research-related trips/conferences, etc.; athletic events; University programming-- student organization/club activities and events; local, regional, and/or national conferences, competitions, etc. for students and/or student clubs; student participation in student local and state government. State Fleet Vehicles - Licensed motor vehicles that are owned and leased by the State Fleet branch of the NDDOT. Valid Driver's License - A government-issued license that is not expired, suspended, or revoked. Temporary work permits issued by the court or NDDOT due to a recent license suspension are not acceptable. If the license is issued by a foreign country (other than Mexico or Canada) a valid and current international driver’s permit provided by either the American Automobile Association or the American Automobile Touring Alliance must also be provided. Policy Overview The use of North Dakota State Fleet and rental vehicles is limited to travel by individuals who are acting on behalf of the State (VCSU). The individual acting on behalf of the State must have a valid driver’s license. The University, through competent authority, will determine, whether by policy or practice, that it desires university representation at an activity or event, and that representation will be provided by student government, an organization (NDSA, recognized student group, club, etc.), or a department/class (music, business, science, etc.). Trips required by class curriculum (field trips), or regional or national competition (music, athletics, etc.), will also need approval by a competent authority. Trips requested by a class, student group, a recognized club or organization, for the purposes of educational enhancement or extra credit, do not make the trip official state business. Neither does having a faculty advisor accompany the group on a trip. Only trips approved by competent authority will be recognized as state business and allowed to use a state vehicle. This policy applies to student travel within the United States. For information about traveling abroad, contact the Academic Affairs Office. Refer to SBHE Policy 512 (applies NDCC 39-01-03 and 32-12.2 provisions to student driver of fleet vehicles) and V1910.02 Use of State Fleet and Rental Vehicle. Responsibilities All Students Driving State Fleet Vehicles The driver must be a state employee as defined above and maintain a valid driver’s license while operating a vehicle. Conduct only state business while operating the vehicle. Operate the vehicle within the scope of employment. Complete incident reporting within 24 hours of an incident in a fleet vehicle. Obey traffic laws. Refuel vehicle using assigned Voyager card prior to returning. Clean out vehicle (may include vacuuming and car wash) prior to returning. All Persons Requesting State Fleet Vehicles Request vehicles only when such vehicle use is for state business. Report accurate driver’s license information on the request form (for the DRIVER). Complete and submit vehicle request at least 2 days prior to travel. Facilities Services Office Reserve vehicle for State/VCSU business only. Reserve and dispatch vehicles as requested, for approved vehicle request forms. Forward vehicle request forms to the VCSU Safety Office (or designee) when State/VCSU travel purpose is not immediately evident. Process VCSU State Fleet Accident reports for incidents involving state fleet vehicles. Safety Office Conduct a more detailed evaluation of vehicle request forms for when State/VCSU travel purpose is not immediately evident. Coordinate Defensive Driving Courses and maintain training records. Process VCSU State Fleet Accident reports for incidents involving state fleet vehicles. Supervisors with Decision Making Authority (Competent Authority) Evaluate all vehicle requests and approve only when requested vehicle use is for official business that serves the State/VCSU. Forms Vehicle Request Form VCSU State Fleet Accident Report Request for Volunteer or Student Driver Related Documents VCSU Policy V1910.02: Use of State Fleet and Rental Vehicles VCSU State Fleet Operating Manual Student Recruitment Guidelines The North Dakota State Fleet Services Policy Manual NDCC 12.1-23-06 through 12.1-23-07: Unauthorized Use of a Vehicle NDCC 23-12-09 through 23-12-11: Smoking in public places and places of employment NDCC 39-21-41.4: Use of Safety Belts Required NDCC 32-12-2: Claims Against the State NDCC 39-01-03: Motor Vehicles NDCC 39-08-23: Use of wireless communications device prohibited NDCC 24-02-03.3: Central management system for all state-owned licensed motor vehicles NDCC 39-01-03: Motor vehicle owned by the state not to be used for private use SBHE Policy Manual Section 512: Student Drivers and Use of State Vehicles by Student Groups SBHE Policy Manual Section 1910.2: Use of State Vehicles OMB State Term Contract 374: Travel: Vehicle Rental OMB Vehicle Liability Information Risk Management Division: Vehicle Coverage FAQ Sponsor: Safety Office New: November 2014 Revised: November 2023