Facilities Security

Rooms/Room Assistance Building Hours 7:30 am-10:00 pm M-R and 7:30 am-4:30 pm F.  If you will need to have students in a campus building after hours or on a weekend, please discuss the situation with your Department Chair and contact Facility Services for the correct reporting process Reservations/Scheduling Any changes in your scheduled usage of classrooms should also be noted in the Registrar’s Office. Scheduling College Credit Classes & Other Academic Activities Regular classes, make-up classes, and labs (all classes that are scheduled through ConnectND) are scheduled by the Registrar’s Office. Other Academic Activities (scheduled study tables, ACT testing, portfolio presentations, etc.) require the submittal of the online VCSU Department Event Approval Form document and is scheduled by Event Services or the appropriate administrative assistant. Scheduling Department Activities Pre-planned department meetings or other gatherings which require the reservation of a department conference room or other room on the VCSU campus require the submittal of the online VCSU Department Event Approval Form and is scheduled by Event Services or through the appropriate administrative assistant.   Scheduling Other Campus Special Events (University Related and Third Party Groups) These events include all activities sponsored by departments through the campus-­‐ intended for students, staff or the general public. Examples include concerts, presentations, job fairs, programs, graduations, farewell celebrations and other events that fall under the definition of a Special Event. These events require the submittal of the online Special Event Approval Form and are scheduled by Event Services.   Scheduling Student Center Events All scheduling in the Student Center is to be done through the Information Desk staff. The Information Desk staff will ensure availability and that all forms are filled out to be consistent with the rest of the event scheduling done by VCSU (including Facilities Use Agreements and gathering proof of insurance or waivers, as necessary). The Information Desk staff will schedule these events in AdAstra as well as any other calendars used in the Student Center event scheduling process. Find more information about Rooms/Room Assistance. Keys https://onestop.vcsu.edu/support/solutions/articles/10000035354-building-access Work Orders Work Order Requests for assistance from the Facilities Services staff (e.g. moving equipment, instruments, furniture) must be submitted to Facilities Services no later than one week prior to the task. Information about the online work order system: https://onestop.vcsu.edu/support/solutions/articles/10000031771-work-order-system-famis-cloud   Car and Travel Parking Permits Campus parking permits are sold online via ConnectND through HRMS. Information regarding permit purchase, parking lots, fees and fines can all be found at  https://onestop.vcsu.edu/support/solutions/articles/10000031834-permit-sales   State Fleet Vehicle Usage A limited number of state vehicles are available for faculty and students on official business (tours and recruitment). Refer to VCSU’s State Fleet Usage Policy and SBHE 512 Student Drivers and Use of State Vehicles by Student Groups. More information about State Fleet Vehicle usage can be found at http://www.vcsu.edu/facilitiesservices/vp.htm?p=2700&cm=1   All faculty using state vehicles must have completed a defensive driving course (see Facilities[SB1]  Services for details). Advance approval to use a state vehicle must be obtained from the immediate supervisor (Travel Authorization formAA-­‐2). The online Vehicle Request Form can be found at https://onestop.vcsu.edu/support/solutions/articles/10000042645-travel-forms. Keys for the vehicle and garage are signed out through Facilities Services. Cars must be returned to the garage clean and full of gas (state credit cards and instructions in glove compartments). Each state fleet driver must have a Driver ID (issued by ND State Fleet Services and is required for fueling). The request form can be found at https://onestop.vcsu.edu/support/catalog/items/73    Road Reports When preparing to travel be sure to check weather and road reports. For information on current road conditions click https://www.dot.nd.gov/travel-info-v2/ 

Security ***Stop. Think. Act. plans (stuck on the walls in classrooms/offices)** During the night and evening hours (3:00pm-7:00am), there is a night watchman (for building security). You can contact the Power House at 701-845-7708. The Valley City Police Department canvasses the campus numerous times during the day and night. If there is an emergency, dial 911. VCSU's phone system has the capability to allow the police department to see what the phone number, building, and room where 911 was dialed. Phone numbers to contact in case of an emergency: 701- 845-7708 or call Valley City police: 911 Power House/ Campus Security cell: 701-840-6051 **Instructions to plan for future Emergency** Follow the response plan of RACE: R-RECEIVE: Receive, retrieve, relay and react to the emergency message or alarm. A-ALERT: Alert others and assist those in need. Use fire alarm ONLY during a fire. C-CONFINE: Confine the situation by closing all doors and windows. E-EVACUATE: Evacuate everyone to a designated location if instructed. Area emergency services will arrive shortly. More information on Emergency Management procedures can be found here: https://onestop.vcsu.edu/support/solutions/articles/10000035196-safety-emergency-management-landing-page Safety VCSU strives to maintain a healthy and professional environment for our students, visitors and employees. It is each individual’s responsibility to maintain their workspace in a manner that reflects the Universities' views on cleanliness, professionalism and health and fire safety standards. Office safety and security guidelines/recommendations can be found at https://onestop.vcsu.edu/support/solutions/articles/10000032428-safety-forms Faculty, staff, students, and non-campus workers should all react to emergencies in the same manner. VCSU created an acronym that will help the campus react efficiently during an emergency. Student safety tips: Protect yourself Protect your living space Protect your property Protect your automobile Protect yourself outside You can find more information on the Safety Forms One Stop Article. Safety Booklet ****Student Safety books are available in various campus offices and in each residence hall at the front desks. The information contained in the booklet is condensed to the basics that student will need to know. For thorough information, please explore this site.***** VCSU Safety Office: Safety Coordinator | Risk Management Contact Morgan Hopewell 701-845-7701 Other Contacts: Director for Facilities Services Jessica Gortmaker 701-845-7710 Vice President for Student Affairs 701-845-7300 Campus Nurse Betty Tykwinski 701-845-7212 Power House (after hours safety) 701-840-6051 Emergency Fire Plan In each classroom, located next to the doorway, a fire evacuation map exists illustrating the quickest route to safety. Facilities Services will conduct fire drills periodically each year. Treat every alarm as if it were an actual fire. Follow all fire procedures during the drills. It is VCSU's policy that participation in fire drills is mandatory and you may be subject to disciplinary procedures for non-compliance. More information about fire safety can be found at https://onestop.vcsu.edu/support/solutions/articles/10000031874-emergency-procedures-quick-reference-guide . Emergency Notification System Click here to find more information about Emergency Notification Systems. Training - Active Shooter There are three classes provided for active shooter training: Employee Emergency Preparedness (1 hour) Active Shooter (Prerequisite- Employee Emergency Preparedness) (1-2 hours) Winter Weather (Prerequisite- Employee Emergency Preparedness) (1-2 Hours) Contact Facilities Services for more information. Security Personnel View Security Personnel.