Any student desiring a change of course schedule after completing the initial registration for the term must complete the process in ConnectND Student Self-Service or at the Office of the Registrar. Veterans receiving financial aid or benefits from the G.I. Bill must inform the veteran's service office of any change in class schedule. Failure to comply may result in the discontinuance of further financial benefits.
Changes in course schedule may result in additional tuition charges. Tuition refunds for dropped courses are governed by State Board of Higher Education policy 830.2 Tuition Refund Policy.
A. ADDING A COURSE
Students may add a course through ConnectND Student Self-Service or the Office of the Registrar during the first 10 calendar days of a full semester. The last day to add for part term courses will be prorated based on the length of the class session. Specific dates are listed in the academic calendar located at URL http://www.vcsu.edu/registrar/.
B. DROPPING A COURSE
Drop with no record: A student may drop from a full semester course and no record of the course will appear on the student’s record if the drop is processed on or before the 10th calendar day of the semester by accessing their ConnectND Student Self-Service. The last day to drop from part term courses will be prorated based on the length of the session. Specific dates are listed in the academic calendar located at URL http://www.vcsu.edu/registrar/.
Drop with record: A student may drop a semester-length course at any time during the first twelve weeks of the semester. A grade of “W” will be recorded on the student’s transcript for all courses dropped after the Drop with No Record deadline. Courses within a shorter session and the summer term will have a proportional last day to drop with record. Specific dates are listed in the academic calendar located at URL
C. LATE DROP OF A COURSE
After the last day to drop a course in a semester, no changes in schedule are permitted except in extenuating, non-academic circumstances beyond the student’s control, such as medical, family death or emergency, or natural disaster. The student must submit a petition to the Academic and Scholastic Standing Committee and include third-party documentation. A student may be requested to appear for a hearing. Petitions (AA-8) are available in the Office of the Director of Student Academic Services.
One Time Drop Policy: Each student may withdraw from one course after the deadline (up to and including the last meeting day for the class, not including final exams) without proof of extenuating circumstances one time during his or her undergraduate enrollment at VCSU. This “one-time drop” must be processed using a petition available in the Office of the Director of Student Academic Services. A symbol of W will appear on the transcript.
Sponsored by: Curriculum Committee
Effective: Fall, 1986
Reviewed: Spring, 1992
Reviewed: Winter 1996
Reviewed: Winter 2004-2005
Revised Number: February 2010
Revised: March 2015