Any student desiring a change of course schedule after completing the initial registration for the term must complete the process in Campus Connection or at the Office of the Registrar. 


Changes in course schedule may result in additional tuition charges. Tuition refunds for dropped courses are governed by State Board of Higher Education policy 830.2 Tuition Refund Policy. 


A. ADDING A COURSE


Students may add a course through Campus Connection or the Office of the Registrar during the first 10 calendar days of the fall semester and the first 11 calendar days of the spring semester. The last day to add for part term courses will be prorated based on the length of the class session. Specific dates are listed in the academic calendar.


B. DROPPING A COURSE


Drop with no record: A student may drop from a full semester course and no record of the course will appear on the student’s record if the drop is processed on or before the 10th calendar day of the fall semester or 11th calendar day of the spring semester by accessing their  Campus Connection.  The last day to drop from part term courses will be prorated based on the length of the session. Specific dates are listed in the academic calendar.


Drop with record: A student may drop a semester-length course at any time during the first twelve weeks of the semester. A grade of “W” will be recorded on the student’s transcript for all courses dropped after the Drop with No Record deadline. Courses within a shorter session and the summer term will have a proportional last day to drop with record. Specific dates are listed in the academic calendar.


C. LATE DROP OF A COURSE


After the last day to drop a course in a semester, no changes in schedule are permitted except in extenuating, non-academic circumstances beyond the student’s control, such as medical, family death or emergency, or natural disaster. The student must submit a petition to the Academic and Scholastic Standing Committee and include third-party documentation. A student may be requested to appear for a hearing. Petitions (AA-8) are available in the Office of the Director of Student Academic Services. 


One Time Drop Policy: Each student may late drop one course after the deadline (up to and including the last day of the semester) without proof of extenuating circumstances one time during his or her undergraduate enrollment at VCSU. This “one-time drop” must be processed using a petition available in the Office of the Director of Student Academic Services. A symbol of W will appear on the transcript.



Sponsored by: Academic and Scholastic Standing Committee

Effective: Fall, 1986 

Reviewed: Spring, 1992 

Reviewed: Winter 1996 

Reviewed: Winter 2004-2005 

Revised Number: February 2010 

Revised: March 2015 

Revised: April 2020