Accounts Payable at Valley City State University processes vendor (non-payroll) payments, travel, other reimbursement requests, and purchasing card transactions in a timely and accurate manner. The payments will be processed in accordance with university and state policies and procedures. For some accounts payable transactions, an invoice may not be available (ex. officiating). For these transactions, a Verification of Services form must be completed and attached to the voucher. To be paid via accounts payable, Valley City State University will need to create a vendor number. To create the vendor number it is required that you complete either the W-9 or W-8BEN IRS form.                                W-9 - Request for Taxpayer Identification Number and Certification W-8BEN - Certification of Foreign Status of Beneficial Owner for United States Tax Withholding If you have any questions, please contact the Accounts Payable Specialist at 701-845-7237.

Valley City State University is sales tax exempt in North Dakota and Florida. Below are the Certificates to supply to vendors. For more information, please contact: VCSU Business Office 701.845.7232 business.office@vcsu.edu

 When making purchases state contracts should be utilized whenever possible to get the best price. Current ND State Contracts

 Valley City State University uses the account codes defined by the North Dakota University System to insure consistent coding of all financial transactions. Please use the revenue and expense codes and description lists when generating Request for Payments, Travel Vouchers, Purchase Requisitions, Interdepartmental Billings and Purchasing Card transactions, etc. The Business Office audits all documents using the defined NDUS account codes and descriptions. If you have questions or need assistance, contact our Accounts Payable Specialist. Funds, Departments and Projects Budgets are defined at the fund, department and project level. The Fund-Dept-Proj Budget Combos list will assist in selecting a valid fund, department and/or project combination. Please use this list when generating Request for Payments, Travel Vouchers, Purchase Requisitions, Interdepartmental Billings and Purchasing Card transactions, etc. An invalid fund, department and/or project combination may delay processing time.