Creating Meeting Summaries with a Generative AI Chatbot

After a meeting, you can use a generative AI chatbot to create a concise summary by inputting key points or a rough outline of the discussion.

Step 1: Gather Key Points

First, gather the key points from the meeting. Focus on:

The meeting's purpose

Major discussion topics

Decisions that were made

Any action items assigned

Keep your notes brief and to the point, as this will help the chatbot generate an accurate summary.

Step 2: Input Information into the Chatbot

Copy and paste the key points or outline into the chatbot. Organize the information into bullet points for clarity

NOTE: When entering in things such as financial or private information, make sure to have consulted your supervisor and the AI review committee before proceeding.

Example Input:

Meeting Purpose: Discuss the new marketing strategy

Discussion Topics: Increase social media budget by 15%; Launch new campaign by October 1st

Decisions Made: John to draft the campaign plan by next Tuesday; Lisa to analyze current engagement metrics by the end of the week

Step 3: Review and Edit the Summary

The chatbot will generate a summary based on the information you provided. Review the summary for accuracy and completeness. If needed, make any adjustments or ask the chatbot to refine certain parts.

Example Generated Summary:

"During the meeting on the new marketing strategy, it was decided to increase the social media budget by 15% and launch the new campaign by October 1st. John will draft the campaign plan by next Tuesday, and Lisa will analyze current engagement metrics by the end of the week."

Step 4: Finalize and Distribute

Once the summary is accurate, you can copy it into an email or document to share with attendees or keep for your records.

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Created with assistance from ChatGPT. (used to generate ideas and editing)
OpenAI. (2024). ChatGPT-4o (Aug 2024 version). [Large language model]. https://chat.openai.com/chat