Direct Print Mac /
PC
- How it works:
- Install an available printer from list (based on permissions) and select printer from application
- Please note, new PC's require additional login information to see list, please read PC directions carefully to login
- Please note, Mac users must enable advanced options icon, please read Mac directions carefully to enable
- Pros:
- Works with any file type
- Provides full access to available printer options using a generic driver
- Faster than universal print
- Familiar to users
-
Cons:
- Only works on VCSU owned laptops
- Setup requires additional login, uses @vcsu.edu account instead of @ndus.edu
Recommended Use - Use for the printers or copiers you use most often that require advanced print options
Universal Print PC
- How it works:
- Install an available printer from list and select printer from application
- Please note, PC users must be using latest PC image to use universal print
- Please note, Mac users cannot use universal print drivers
- Pros:
- Works with any file type
- Provides full access to available printer options using a generic driver
- Simple to setup
- Cons:
- Only works on VCSU owned laptops
- Print job speeds are slower
Recommended Use - Use for the printers or copiers you use most often that require advanced print options
Mobile Print Mac / PC / iOS /Android
- How it works:
- Follow instructions on the mobility site to configure your mobile device with each printer you need and print using that mobile driver
- Pros:
- Allows printing from mobile devices including PC's, MacBooks, IOS devices and Android devices
- Works on personal laptops using VCSU wifi
- Cons:
- Requires one-time print driver setup of each device.
- Less driver options than direct print or universal print drivers but more options than web print
Recommended Use - Print from a mobile device such as a cell phone or tablet or if using a personal laptop
PaperCut Client Mac / PC
In addition to the methods above, users may download a client software on their laptop computer which shows their available Papercut personal quota that is assigned at beginning of each semester. While the client software is optional for most users, it is required for anyone having to select an appropriate account to charge to: a) user is both a student and a VCSU employee, b) an employee associated with multiple departments. Users with multiple roles will need to indicate in the client which area each print job is associated with before the job will print. If you have multiple roles, the PaperCut client must be running on your pc/mac and should prompt you for account selection after the print job is sent.
Scan-to-eMail
Scan-to-email is available on the eight Konica copiers. There is no charge for this function as paper and toner is not consumed. The copiers can copy many pages quickly using the auto document feeder. Users will login to the copier using their Viking Card or their VCSU email username and password as described in the next section.
Accessing the Konica copiers or multifunction laser printers
All users, including students, may use each copier or multi-function laser with their Viking Card using the card reader attached to each device. Alternately, users may type in their VCSU email username and password on the copiers. The copiers will be available for all four printing methods described above. NOTICE: Remember to logout after each use.
Faculty/staff or student employee printing
With PaperCut, all regular employees will be able to print and make copies. All employee printing will be charged to the department the employee is associated with or has charged to. A monthly IDB (inter-department billing) statement will be sent to each department or office. If an employee is associated with more than one department or project, the employee must use the PaperCut client to designate where each print job will be billed to or select the appropriate account if using a copier. Reference the PaperCut client section above. For example: Professor John Doe is a faculty member in Biology and is working on an INBRE grant. John will create his document and send the document to a printer of his choice. The new, extra step is that John should be prompted by the client (must be running) and designate if the print job is associated with Biology or the INBRE grant.
A department chair or office manager may request a student be granted rights to print for their department, office or group by sending an email request to the Technology Service Desk each semester. Please include the student username, the department name, and any sub-department printing accounts the student should be associated with, e.g. jane.doe; Business Department; DECA. Students will be required to install the PaperCut client on their mac or pc to print.
Faculty/staff can submit jobs to Viking Print Services via the following web site:
Student Printing
Overview
Students have increased access to printers and copiers across campus, including new options for scanning to their email, printing from mobile devices, printing in color, making copies, collating, and stapling. Full-time students (eleven credits or more) will have a quota of $18.00 per student per semester (fall and spring). Part-time students (ten credits or less) will have a quota of $9.00 per semester. The quota may be used for both color and black-and-white printing, although color printing has a higher cost-per-copy versus black-and-white. Reference the following solution for copier and printer costs: https://onestop.vcsu.edu/a/solutions/articles/10000068921
A student must have a balance remaining in either their semester quota, or Blackboard Transact “Viking Dollars” adequate to cover the print job he or she is attempting to print. PaperCut will not allow a student print job to print if the balance available is inadequate. Users are notified via email if insufficient funds or security are in error. Reference the section below titled, “Adding Funds to Viking Dollars for Student Printing.” The PaperCut client software allows students to monitor their quota and to see the cost of each print job before they print it. Quotas and job history are also available by going to http://papercut.vcsu.edu:9192/user/.
Project Goals
1 - Cut Waste and Our Carbon Footprint
Encourage responsible printing with PaperCut quotas and print policies, cutting paper and toner costs and power usage. For instance, we have set the default on all printers within PaperCut to duplex print, thereby saving paper. At-a-glance reporting on CO2 and carbon emissions – by CO2 volume or by tree – shows the impact (requires optional client software).
2 - Apply Print Policies Enterprise-Wide
With PaperCut, printing requests are intercepted at the print server to control jobs according to policies that encourage or enforce good behavior and use job filtering with advanced scripting (JavaScript) to implement policies and improve device utilization.
3 - Allow mobile and BYOD Printing
Allow users to print from laptops and mobile devices at their disposal. No matter the operating system, their location, the file format or the brand of printer. All solutions integrate into PaperCut’s standard print charging/accounting/quota process.
4 - Enable Find-Me/Secure Print Release
PaperCut protects confidential documents and slashes the volume of unclaimed printouts by allowing users to release print jobs at the point of printing. With Find-Me printing, users queue print jobs to a virtual queue (Print_Release), and then release them for printing on a specific device. Secure Print Release requires user authentication before printing, ensuring that only authorized users can print and collect sensitive documents. PaperCut can also be configured to require print approval and we believe this will work well for guest printing.
5 - Facilitate Laptop Configuration
PaperCut solves a newly encountered issue stemming from how print drivers must be installed in modern operating systems. Users can forego loading print drivers all together by using Web Print. Alternately, users can easily load print drivers for printers they use on a regular basis.
6 - Expand Student Printing and Coping Services
Students can print to additional printers and copiers across campus, and this provides new options for printing in color, making copies, collating, and stapling. Students will have a quota of $18.00 per full time student per semester (fall and spring). Part-time students (ten credits or less) will have a quota of $9.00 per semester. The quota may be used for both color and grayscale printing, although color printing has a higher cost-per-copy versus grayscale. Previously, all color printing was billable for students, and it was only available in the Library. The integration with Blackboard Transact allows students to add funds to their Viking card if they consume the quota. The PaperCut client software and PaperCut user portal allows students to monitor their quota and to see the cost of each print job before they print it.
7 - Streamline Administration of Print Services and Reduce Expenses
All print and copy services will run through a single financial account. All ordering, receiving and distribution of printers, paper and toner will be centralized. Overall institutional expenses associated with printing will decline for two reasons: 1) pricing will benefit from large contracts and volume pricing and 2) we will gain valuable data that will help us optimize printers, i.e. align usage patterns with appropriate size, type and quantity of printers.