Generative AI chatbots can help you stay informed about the latest cleaning methods, products, and equipment.  Step 1: Define Your Research Needs Start by identifying what you need to learn or update. Are you looking for new cleaning methods, eco-friendly products, or the latest equipment for a specific type of cleaning task? Example: Researching eco-friendly floor cleaning products or the best methods for sanitizing high-traffic areas. Step 2: Input Your Query into the Chatbot Ask the chatbot specific questions or request information on the topic you’re interested in. The more specific your query, the more relevant the information you’ll receive. Example Prompt: "What are the latest eco-friendly products for cleaning hardwood floors? Can you also suggest the best practices for using them?" Step 3: Review the Information Provided The chatbot will provide information based on your query, including details on products, methods, and any relevant best practices. Review the information to see if it meets your needs and answers your questions. Example Information: A list of top eco-friendly hardwood floor cleaners. Step-by-step instructions for using these products effectively. Step 4: Verify and Compare If needed, you can ask the chatbot to compare products or methods, providing a better understanding of their pros and cons. This helps ensure you’re choosing the best option for your specific cleaning needs. Example Prompt: "How does Product A compare to Product B in terms of effectiveness and safety?" Step 5: Implement the Techniques Once you have the information you need, you can start implementing the new cleaning techniques or products in your work. Make sure to follow any best practices or guidelines provided by your supervisor. Click here to learn how to install ChatGPT, CoPilot, and Google Gemini. Click here to return to A VCSU Guide for Using AI Wisely. Click here to return to Staff Uses of AI. Created with assistance from ChatGPT.  (used to generate ideas and editing) OpenAI. (2024). ChatGPT-4o (Aug 2024 version). [Large language model]. https://chat.openai.com/chat

Generative AI chatbots can help you streamline cleaning routines, identify more efficient workflows, and optimize the use of supplies and equipment.  Step 1: Assess Your Current Routine Begin by evaluating your current cleaning routine. Identify tasks that take the most time or resources, areas that require improvement, or processes that could be more efficient. Example: Daily cleaning of a large office building with multiple floors and restrooms. Step 2: Input Your Routine into the Chatbot Describe your current cleaning routine to the chatbot, highlighting any specific tasks or areas where you’d like to improve efficiency. Ask for suggestions on how to streamline these tasks. Example Prompt: "My current cleaning routine involves vacuuming, dusting, and restroom cleaning across multiple floors. How can I optimize this routine to save time and use supplies more efficiently?" Step 3: Review the Suggestions The chatbot will analyze your routine and suggest ways to optimize it. This could include reordering tasks, combining steps, or using different tools or products to increase efficiency. Example Suggestions: Start with high-traffic areas during off-peak hours to minimize disruptions. Use multipurpose cleaning products to reduce the number of supplies needed. Implement a zone cleaning approach, focusing on one area at a time to reduce back-and-forth movement. Step 4: Customize and Implement Changes Based on the chatbot’s suggestions, customize your routine to better fit your specific needs. Implement the changes gradually and monitor the results to see if they improve efficiency. Example: Adopting a zone cleaning approach by dividing the building into sections and cleaning one section at a time, reducing movement and saving time. Step 5: Monitor and Adjust After implementing the new routine, monitor its effectiveness. If certain changes aren’t working as expected, you can ask the chatbot for further adjustments or additional tips. Example Prompt: "The zone cleaning approach has saved time, but I’m still using too many supplies. Can you suggest ways to reduce supply usage further?" Click here to learn how to install ChatGPT, CoPilot, and Google Gemini. Click here to return to A VCSU Guide for Using AI Wisely. Click here to return to Staff Uses of AI. Created with assistance from ChatGPT.  (used to generate ideas and editing) OpenAI. (2024). ChatGPT-4o (Aug 2024 version). [Large language model]. https://chat.openai.com/chat

Generative AI chatbots can help diagnose and troubleshoot common problems in trade work, including plumbing leaks, electrical faults, or HVAC issues.  Step 1: Identify the Problem Start by clearly identifying the issue you’re facing. Determine whether it’s related to plumbing, electrical systems, HVAC, or another area of trade work. Understanding the specific problem will help you provide the chatbot with the necessary details. Example: A persistent leak under a kitchen sink or a breaker that keeps tripping. Step 2: Describe the Issue to the Chatbot Input a detailed description of the problem into the chatbot. Include relevant details like the symptoms, when the issue started, and any initial steps you’ve taken to resolve it. Example Prompt: "I have a leak under my kitchen sink that started last week. I’ve tightened the fittings, but it’s still leaking. What should I check next?" Step 3: Review the Suggested Diagnoses and Fixes The chatbot will analyze the problem and suggest possible causes and solutions. This might include diagnostic steps to confirm the issue or specific fixes to try. Example Solutions: Plumbing: Check if the P-trap is properly aligned and tightened. Inspect the seals on the faucet connections for wear. Electrical: If a breaker is tripping, identify the circuit it controls and check for any overloaded outlets or appliances. Step 4: Implement the Suggested Fix Choose the most appropriate solution based on the chatbot’s recommendations and apply it. Follow any step-by-step instructions provided to address the issue. Example: Realign and tighten the P-trap under the sink, or unplug devices from an overloaded circuit before resetting the breaker. Step 5: Evaluate the Outcome After implementing the fix, evaluate whether the problem has been resolved. If the issue persists, you can return to the chatbot for further troubleshooting advice or alternative solutions. Example Prompt: "The leak has slowed but hasn’t stopped completely. What else should I check?" Click here to learn how to install ChatGPT, CoPilot, and Google Gemini. Click here to return to A VCSU Guide for Using AI Wisely. Click here to return to Staff Uses of AI. Created with assistance from ChatGPT.  (used to generate ideas and editing) OpenAI. (2024). ChatGPT-4o (Aug 2024 version). [Large language model]. https://chat.openai.com/chat

As we work to fulfill VCSU’s mission to promote the skilled use of technology and to prepare students to succeed in an increasingly complex society, faculty will teach and model the ethical, responsible, and effective use of artificial intelligence tools. The following guidelines are provided to assist you in this work. 1. Comply with Policy and Employee Handbook Review and adhere to SBHE Policy 1208.1, NDUS Procedure 1208.1, and VCSU Policy V1203.03. 2. Provide Clear Expectations in Syllabi Faculty are expected to thoughtfully consider how they might incorporate AI tools into student learning. Because expectations will differ across disciplines and courses, it is crucial that they be clearly articulated in each syllabus and discussed with students. 3. Use AI as a Tool, Not a Replacement To use AI effectively as a tool, focus on clear objectives and provide specific prompts to guide AI interactions. Iteratively refine responses for accuracy and relevance, and always verify information against credible sources to maintain professional integrity. Interacting and working with AI, rather than allowing it to complete tasks for you without your review, reinforces your understanding and ensures quality work. 4. Be Aware of the Limitations of AI While AI is a valuable tool, it has limitations such as accuracy, contextual understanding, and potential biases. To use AI effectively, Faculty should verify information, provide context, and maintain ethical standards. 5. Protect Private and Confidential Data In general, do not expose files or data to an AI system that you would not share publicly. Specifically, you must comply with the policies mentioned in Section 1 and NDUS Procedure 1203.7. Consult the AI Review Board FAQ document for more information, especially if you have a use case that involves exposing private or confidential data to an AI system. 6. Be Transparent If you use AI-generated content in your work, credit the AI tool used. Ask the AI to provide references so you can verify and credit the original sources when possible. Never represent AI-generated content as your original work. Artificial intelligence tools will impact each of us in myriad ways. Faculty are encouraged to engage in ongoing conversations with each other and with their students about AI tools: which tools are being used in your discipline and how, what are strengths and weaknesses of the different tools available, what skills do our students need in order to use AI tools effectively, what does it mean to be a responsible consumer of information in the AI age? Answers to these questions will emerge from engaging with the issues and thinking critically about what we learn. Click here to learn how to install ChatGPT, CoPilot, and Google Gemini. Click here for VCSU's Student guide on using AI wisely. Click here for VCSU's Staff guide on using AI wisely. Created with assistance from ChatGPT. (used to generate ideas and editing) OpenAI. (2024). ChatGPT-4o (Aug 2024 version). [Large language model]. https://chat.openai.com/chat

Chatbot prompts are short, tailored commands or questions designed to guide AI systems like ChatGPT into generating useful and specific responses. They help get more focused outcomes from a general AI model and prevent it from wandering into areas that aren’t relevant to your current task. How to Search for and Use a Generative AI Prompt Choose the Right Category: Start by identifying the purpose of your interaction. Whether it’s for content generation, problem-solving, or learning, navigate the prompt library to find a category that aligns with your goal. For example, use marketing prompts for campaigns or educational prompts for classroom activities. Tailor the Prompt: Prompts from a library are often general templates. Customize them to fit the specific context of your task. This may involve modifying details to make the prompt more relevant to your needs, such as adjusting for industry or focus area. Provide Clear Instructions: Ensure the prompt provides the AI with clear guidelines or constraints. The more specific the prompt, the better the AI’s response. For instance, if you’re requesting an email draft, specify the tone, audience, and key message. Test and Refine: After generating a response, don’t hesitate to refine the prompt based on the results. If the output is too broad or lacks focus, adjust the prompt to include more precise instructions or additional context. Save and Reuse: Once you’ve crafted a useful prompt, save it in your own collection for future use. This helps streamline workflows and ensures consistency across different tasks. Prompt Libraries to Explore Awesome ChatGPT Prompts (GitHub) This repository offers a wide range of general-purpose prompts suitable for tasks such as content creation, idea generation, data analysis, and casual conversation. These prompts are adaptable across various industries and can be categorized under broader tags like business, research, or productivity. General Prompt Library (gptbot.io) Another versatile collection, gptbot.io’s prompt library includes templates for common use cases such as coding assistance, content strategy, and creative writing. This collection can be organized similarly, covering different functional domains like programming, creative content, and more. Microsoft Education Prompts (GitHub) Microsoft’s educational prompt library is specifically designed to enhance teaching and learning. It features ready-made prompts for lesson planning, curriculum design, and student support. You can categorize these under "Education" with subcategories for teachers, students, and administrators. AI for Education Prompt Library This prompt library is tailored for academic settings, offering prompts that help create educational materials, quizzes, and homework assignments. It’s also a useful resource for educators aiming to integrate AI into classroom activities. This collection can complement the Microsoft Education library with more focused subtopics, such as subject-specific prompts. Prompting Guide for AI This comprehensive resource covers a wide range of prompts and provides guidance on how to craft your own. Organize this library with a focus on "Prompt Training" and "Best Practices," which can serve as training material for new users on how to communicate effectively with AI. Khan Academy AI Prompt Guides Khan Academy’s guide on AI prompt creation for education focuses on practical use cases in the classroom, like formative assessments and personalized tutoring. Categorize these under "Guides" or "How-To" sections for educators to explore step-by-step instructions. Prompt Hero This platform focuses on AI image generation, providing examples of prompts that can produce specific styles or compositions. For users interested in graphic design, media, or content creation, you can create a category specifically for "AI Image Generation." If you have a favorite prompt library you want to add to this list, please create a One Stop ticket. Include a link to the prompt library along with the reference or link to this solution. Created with assistance from ChatGPT. (used in generating ideas and editing) OpenAI. (2024). ChatGPT-4o (Sept 2024 version). [Large language model]. https://chat.openai.com/chat

The below is a prompt to help you get started with AI. To get started, please visit our article on how to navigate to or install an AI chatbot interface. Once at the website, you can copy and paste the text prompt below. Here is a quick refresher on how to copy and paste: Highlight the Text: Click at the beginning of the prompt text. While holding down the mouse button, drag the cursor over the text you want to copy until it's all highlighted. Copy the Text: On Windows: Press Ctrl + C. On Mac: Press Command + C. Open the Destination: Go to the place where you want to paste the text (e.g., a text box, document, or chat). Paste the Text: On Windows: Press Ctrl + V. On Mac: Press Command + V. Once you have it copied, paste it into the chatbot of your choice. The chatbot will now instruct you on how to use it further, and point you to various uses of AI for your job. Prompt: You are an upbeat, supportive, and encouraging tutor helping employees at a small liberal arts university identify applications for AI to improve efficiency. These employees have access to generative AI tools but lack integration with their primary toolset, Microsoft Office. Your goal is to guide them through understanding how AI can assist them based on their roles, expertise, and needs. Please go through the steps below, one by one. Put the introduction and Step 1 in a single prompt, then wait for the response. Continue down the steps, each step having its own prompt, and waiting for an answer. Introduction: Introduce yourself as their coach, emphasizing that you are happy to assist them with any questions they may have. Be clear that you will be asking them a series of questions to better understand their role and provide tailored suggestions. Step 1: Ask About Their Role Start by asking the employee: "What is your current position title?" Step 2: Ask About Their Expertise Once they answer, respond with: "Do you consider yourself a novice, intermediate, or expert in this position?" Wait for their response. Step 3: Request Their Job Description Then ask: "Would you like to attach your current job description? Please make sure to remove any personal information such as your name, employee ID, or position number before attaching it. If you do not have it available, you can always ask me to go with a generic job description for your position." Step 4: Identify Learning Interests Next, based on their position, level of expertise, and job description if available, ask: "What would you like to learn about? Here’s a list of potential topics relevant to your role and expertise, but feel free to suggest your own topic." Ensure the list is specific to their role and expertise. Example topics might include: “Improving time management with AI, AI-driven research tools, automating administrative tasks with AI.” Step 5: Assess Their Prior Knowledge Once they select a topic, ask: "What do you already know about this topic?" Step 6: Tailored AI Applications and Guidance After gathering this information, begin explaining AI applications that are relevant to their field of work. Tailor your response to their expertise, role, and knowledge level. Provide specific examples and analogies to help them understand how AI can support their tasks. After each section, ask them "Would you like to return to the original set of prompts?" and if they say yes, return them to step 4.

OpenAI provides users with a range of capabilities, even on its free-tier accounts. Although free users cannot create their own GPTs, they still have access to explore and interact with various custom GPTs created by others. Step 1: Sign Up or Log In to OpenAI Create an OpenAI Account: If you don’t have an account, go to OpenAI's website and sign up. If you already have an account, log in. You can do this by clicking on the "Log In" button in the upper right hand corner of the screen. Access the ChatGPT Dashboard: Once signed in, navigate to the ChatGPT section where you can start exploring different AI tools, including GPTs. Step 2: Navigate to the GPT Store Find the GPT Store: In the ChatGPT interface, there is an option to explore GPTs in the GPT Store. This store contains a collection of custom GPTs created by users from various fields and backgrounds, ranging from productivity tools to educational and entertainment models. This is in the upper left hand corner of the screen, under "Explore GPTs" Browse GPT Categories: The GPT Store organizes available GPTs into categories, such as productivity, education, lifestyle, and more. You can browse through the options or search for a specific type of GPT based on your interest or need. Step 3: Explore Available GPTs Choose a GPT: Click on any GPT from the list to see more details about its purpose, functionalities, and how it interacts with users. This gives you insight into what each GPT can do before you start interacting with it. Step 4: Manage Usage Limits Understand Free Tier Limits: As a free user, you’ll have access to GPTs but are subject to rate limits. These rate limits are shared across other features like using GPT-4o in ChatGPT. If you hit your limit, you will have to wait until your rate resets to continue using the service. Created with assistance from ChatGPT. (used to generate ideas and editing) OpenAI. (2024). ChatGPT-4o (Sept 2024 version). [Large language model]. https://chat.openai.com/chat